Finance & Admin Manager

FINANCE & ADMIN MANAGER

Location: Germiston, Gauteng
Remuneration: Up to R80,000 CTC per month, negotiable depending on qualifications, skills and experience

PURPOSE OF THE POSITION

Our client is looking for an experienced Finance & Admin Manager to take responsibility for the financial administration, expenditure control, budgeting and asset management of the IT function.

The successful candidate will work closely with the CIO and CFO, ensuring accurate financial reporting, effective budget control, strong procurement processes and proper management of IT assets, suppliers and contracts.

KEY RESPONSIBILITIES

• Manage the full invoice-to-payment process, ensuring invoices are correctly coded, supported, authorised and processed.

• Reconcile supplier invoices to purchase orders, contracts, quotations, goods/services received and agreed pricing.

• Investigate and resolve invoice, supplier and payment discrepancies.

• Manage supplier statements, outstanding credits and payment queries.

• Manage IT operating and capital expenditure budgets, including commitments, actuals and forecasts.

• Prepare budget vs actual reports, investigate variances and highlight potential overspending.

• Assist with annual budgets, reforecasting, accruals, month-end processes and financial planning.

• Maintain an accurate IT asset register covering computers, laptops, mobile devices, monitors, network equipment and other IT assets.

• Manage the complete IT equipment lifecycle, including purchasing, allocation, transfers, repairs, returns, stockholding, replacement and disposal.

• Ensure all equipment issued to employees is properly recorded and traceable to the relevant employee/user.

• Conduct and coordinate regular physical asset counts and investigate discrepancies.

• Manage IT stock, spares and equipment held for deployment.

• Coordinate the compliant disposal and scrapping of obsolete IT equipment.

• Maintain accurate records of suppliers, contracts, software licences, warranties and renewals.

• Support procurement activities, including quotations, purchase requests, supplier management and compliance with company policies.

• Maintain audit-ready financial, asset, procurement and contractual records.

• Develop and maintain appropriate financial and administrative controls, SOPs and checklists.

• Provide financial reports, analysis and administrative support to the CIO and IT leadership team.

• Identify opportunities to improve financial controls, efficiency and governance.

REQUIREMENTS

• Relevant BCom Degree in Finance, Accounting, Business Administration, Commerce or a related field.

• Minimum 5 years' relevant experience in Finance and Administration.

• Strong experience in:

o Accounts Payable / Invoice Processing

o Budgeting and Forecasting

o Financial Reconciliations

o Variance Analysis

o Management Reporting

o Asset Register Management

o Procurement Administration

• Previous supervisory or management experience is preferred.

• Experience in a structured corporate environment with strong finance, procurement and audit controls.

• Experience managing IT expenditure and/or technology assets will be advantageous.

• Strong Microsoft Excel skills.

• Experience with ERP systems; Embrace or similar will be advantageous.

• Good understanding of fixed asset and inventory controls.

• Excellent numerical accuracy and attention to detail.

• Strong organisational, analytical and problem-solving abilities.

• Excellent communication and stakeholder-management skills.

• Ability to manage a team and ensure disciplined follow-through.

KNOWLEDGE & SKILLS

The successful candidate should have sound knowledge of:

• Accounts Payable and Purchase-to-Pay processes

• Budget management and forecasting

• Accruals, commitments and variance reporting

• Financial controls and reconciliations

• Procurement and delegated-authority procedures

• Fixed asset and inventory management

• Supplier and contract administration

• IT equipment lifecycle management

• Software licensing and technology-related expenditure

• Audit and governance requirements

. Skillset Required: Financial administration, Expenditure control, Budgeting, Asset management, Financial reporting, Budget control, Procurement processes, IT asset management, Supplier management, Contract management, Invoice-to-payment process, Invoice coding, Invoice reconciliation, Supplier invoice reconciliation, Purchase order reconciliation, Contract reconciliation, Quotation reconciliation, Goods/services receipt reconciliation, Pricing reconciliation, Invoice discrepancy investigation, Supplier statement management, Outstanding credits management, Payment queries management, Operating expenditure management, Capital expenditure management, Budget commitments management, Budget actuals management, Budget forecasts management, Budget vs actual reports, Variance investigation, Overspending identification, Annual budget assistance, Reforecasting, Accruals management, Month-end processes, Financial planning, IT asset register maintenance, Lifecycle management of IT equipment, Purchasing management, Allocation management, Transfer management, Repair management, Return management, Stockholding management, Replacement management, Disposal management, Asset traceability, Physical asset counts, Discrepancy investigation, IT stock management, Spares management, Equipment deployment management, Compliant disposal coordination, Obsolete equipment scrapping, Supplier record maintenance, Contract record maintenance, Software licences management, Warranty management, Renewal management, Procurement activities support, Purchase request management, Compliance management, Audit-ready records maintenance, Financial controls development, Administrative controls development, SOP development, Checklist development, Financial reporting, Financial analysis, Administrative support, Financial controls improvement, Efficiency improvement, Governance improvement, Accounts Payable, Invoice Processing, Budgeting, Forecasting, Financial Reconciliations, Variance Analysis, Management Reporting, Asset Register Management, Procurement Administration, Supervisory experience, Management experience, Corporate finance controls, Procurement controls, Audit controls, IT expenditure management, Technology asset management, Microsoft Excel, ERP systems, Embrace ERP, Fixed asset controls, Inventory controls, Numerical accuracy, Attention to detail, Organisational skills, Analytical skills, Problem-solving abilities, Communication skills, Stakeholder-management skills, Team management, Follow-through discipline, Purchase-to-Pay processes, Accruals, Commitments, Variance reporting, Delegated-authority procedures, Audit requirements, Governance requirements