Creditors Clerk x2

Job Overview

An opportunity is available for an experienced and detail-oriented Creditors Clerk to join a busy finance environment. The successful candidate will be responsible for the accurate and timely processing of accounts payable transactions, supplier reconciliations, payment runs and creditor account administration.

The role requires a strong understanding of accounts payable, age analysis, general ledger structures and reconciliations, together with excellent numerical ability and attention to detail. The successful candidate must be able to work effectively under pressure, manage deadlines and provide support across the broader finance function when required.

Key Responsibilities

Accounts Payable & Invoice Processing

• Receive, verify and process invoices and requisitions for goods and services.
• Ensure transactions comply with relevant financial policies and procedures.
• Prepare invoices for accurate and timely data capturing.
• Verify invoices against purchase orders, databases and supporting documentation, including quantities and pricing.
• Ensure invoices are appropriately authorised in accordance with delegated levels of authority.
• Accurately allocate invoices to the correct suppliers and general ledger accounts.
• Process and post accounts payable batches accurately and within required deadlines.
• Ensure creditors' invoices are processed accurately to facilitate timely payment.

Supplier Payments

• Manage and coordinate weekly creditor payment runs.
• Prepare and process supplier payments accurately and in accordance with approved payment schedules.
• Load payment and supplier banking details onto the relevant banking platform for approval.
• Prepare and distribute remittance advices to suppliers following completed payment runs.
• Ensure all supporting documentation is appropriately filed following payment processing.
• Prepare forecasted payment information to support cash flow planning.
• Identify opportunities for settlement discounts and rebates and communicate these opportunities to management.

Reconciliations & Financial Records

• Prepare monthly supplier reconciliations and reconcile creditor statements to the accounts payable age analysis.
• Reconcile creditors' accounts and general ledger accounts on a monthly basis to ensure balances are accurate and complete.
• Investigate and resolve discrepancies identified during reconciliation processes.
• Maintain accurate accounts payable listings and supporting documentation.
• Prepare accrual listings for financial reporting purposes.
• Maintain accurate supplier account information, including account numbers and agreed payment terms.

Supplier Administration

• Complete supplier credit applications and required onboarding documentation.
• Load and maintain new suppliers on the financial system.
• Maintain and update supplier master data and relevant account information.
• Liaise with suppliers and internal stakeholders regarding invoice, payment and account queries.

General Finance Support

• Provide assistance to the wider finance department as required.
• Act as a support resource for team members during periods of leave or absence.
• Perform general finance administration and ad hoc duties as required.
• Provide switchboard relief when required.
• Undertake any other duties reasonably associated with the position.

Minimum Requirements

• Grade 12 / Matric with Mathematics and Accountancy or Bookkeeping preferred.
• Minimum 3 years' experience in an Accounts Payable / Creditors Clerk role.
• Strong practical understanding of accounts payable processes.
• Thorough understanding of creditors age analysis and general ledger structures.
• Strong reconciliation experience.
• Intermediate to advanced Microsoft Excel proficiency.
• Excellent general computer literacy.
• Strong numerical and analytical ability.
• Experience working with financial or accounting systems.

Advantageous Qualifications

• Bookkeeping Diploma or relevant accounting qualification.
• Additional training or certification in accounting, bookkeeping or finance.

Key Competencies & Personal Attributes

• Exceptional attention to detail and accuracy.
• Strong numerical and reconciliation skills.
• Excellent organisational and time-management abilities.
• Ability to work under pressure and meet strict deadlines.
• Strong communication and interpersonal skills, with the ability to interact professionally with individuals from diverse backgrounds.
• High level of integrity, confidentiality and accountability.
• Hardworking and committed, with a willingness to go the extra mile.
• Proactive and able to take ownership of responsibilities.
• Strong team player with a willingness to provide support and act as a backup when required.
• Ability to work independently while contributing effectively to the broader finance team.
• Flexible and adaptable, with the ability to assist with a range of finance-related duties.
• Professional and service-oriented approach when dealing with suppliers and internal stakeholders.