Administrative Assistant - Accounts Payable

About the Role

Our client is seeking a meticulous and organized Administrative Assistant to support their Accounts Payable department, operating remotely to serve their Upington office. This role is essential for ensuring the accurate and timely processing of vendor invoices and payments, requiring a strong attention to detail and excellent data management skills. You will be responsible for maintaining financial records, reconciling accounts, and liaising with vendors and internal departments to resolve discrepancies. The ideal candidate is highly self-motivated, proficient in financial software, and committed to maintaining the integrity of financial data in a remote work setting.

Key Responsibilities

• Process and verify vendor invoices, ensuring accuracy and compliance with company policies.
• Enter and maintain accounts payable data in the accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare payment runs and coordinate approvals for outgoing payments.
• Respond to vendor inquiries regarding payment status and invoice discrepancies.
• Assist with month-end closing procedures related to accounts payable.

Requirements

• Previous experience as an Administrative Assistant , with a focus on accounts payable or general accounting.
• Proficiency in Microsoft Office Suite, particularly Excel, and accounting software.
• Strong understanding of accounts payable processes and financial record-keeping.
• Excellent organizational skills, meticulous attention to detail, and data accuracy.
• Ability to work independently and manage workload effectively in a remote environment.

Benefits

• Competitive annual salary.
• Contribution to a retirement fund and group insurance schemes.
• Generous paid time off and remote work flexibility.
• Opportunities for professional development in accounting and finance.
• A supportive team environment focused on accuracy and efficiency.

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