Maintenance Planner

Duties & Responsibilities

Maintenance Planning & Coordination

• Assist in compiling weekly, bi-monthly, and monthly technical reports.
• Allocate and monitor technical work orders.
• Ensure preventative maintenance work orders are issued to maintenance teams.
• Track work order completion and ensure closure within agreed timeframes.
• Maintain accurate records and update open work orders regularly.
• Follow up with technical teams to ensure timely completion of maintenance activities.

Quality Assurance & Compliance

• Conduct quality control inspections across sites on a regular basis.
• Ensure maintenance inspections are completed according to planned preventative maintenance schedules.
• Log faults with the Helpdesk and monitor progress until resolution.
• Ensure contractors comply with Tsebo Facilities Solutions (TFS) health, safety, environmental, and quality requirements.
• Issue work permits and monitor contractor compliance with safety standards.
• Maintain and update site safety files.

Administration & Reporting

• Assist with updating purchase order reports.
• Assist with updating RFQ reports on a weekly basis.
• Verify invoices against completed work and submit for authorization.
• Maintain maintenance planning systems and ensure data accuracy.
• Provide administrative support to Technical Managers and Maintenance Supervisors.

Stakeholder & Supplier

• Support Liaise with contractors regarding maintenance activities and compliance requirements.
• Coordinate with Storemen regarding deliveries, inventory availability, and stock-related matters.
• Assist technical teams with operational and administrative requirements.

Teamwork & Collaboration

• Share knowledge and best practices with team members.
• Support management and colleagues to achieve departmental objectives.
• Foster positive working relationships across all relevant stakeholders.

Customer Service

• Act as a professional and responsive first point of contact.
• Respond to calls and requests courteously and professionally.
• Demonstrate a customer-focused approach and willingness to go the extra mile.
• Maintain a positive and professional image at all times.

SHEQ Responsibilities

• Adhere to all applicable Safety, Health, Environmental and Quality (SHEQ) policies, procedures, and standards.
• Support ISO 9001, ISO 14001, and ISO 45001 compliance requirements applicable to the role.

Skills and Competencies

• Maintenance planning and scheduling
• Computerised Maintenance Management Systems (CMMS).
• Work order management
• Technical reporting and record keeping
• Contractor management
• Purchase order and RFQ administration
• Quality control inspections
• SHEQ compliance administration
• Microsoft Office Suite.

Qualifications

• Grade 12 (Matric).
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Extensive knowledge of Computerised Maintenance Management Systems (CMMS) and Planned Preventative Maintenance processes.
• 2-3 years' experience in a similar maintenance planning or technical administration environment.

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