Administrator

Job Opportunity - Administrator
Location: Kempton Park, Gauteng
Salary: R 12 000 - R 15 000 per month (depending on experience)

Job Purpose

The Administrator is responsible for providing efficient administrative and organisational support to ensure the smooth day-to-day operation of the business. The role involves managing office procedures, maintaining records, coordinating communications, and supporting internal teams with administrative tasks.

Key Responsibilities

Administrative Support

• Provide general administrative support to management and staff.
• Manage and maintain filing systems, both electronic and physical.
• Prepare correspondence, reports, presentations, and other business documents.
• Handle incoming and outgoing mail, emails, and telephone enquiries.
• Schedule and coordinate meetings, appointments, and events.

Office Management

• Maintain office supplies inventory and place orders when required.
• Ensure office equipment is functioning and coordinate maintenance or repairs.
• Assist with office policies and procedures implementation.
• Support the organisation of company events and meetings.

Data Management

• Capture and update data accurately in company systems.
• Maintain employee, customer, supplier, and company records.
• Generate reports as requested by management.
• Ensure confidentiality and compliance with data protection requirements.

Communication & Coordination

• Act as a point of contact for internal and external stakeholders.
• Coordinate communication between departments.
• Follow up on actions arising from meetings and projects.
• Assist with client and customer correspondence.

Financial Administration (if applicable)

• Process invoices, purchase orders, and expense claims.
• Assist with budget tracking and record keeping.
• Support finance teams with administrative tasks.

Minimum Requirements

Education

• Grade 12 / Matric.
• Diploma or Certificate in Business Administration, Office Management, or a related field is advantageous.

Experience

• Min 3 years' experience in an administrative role.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience working in a professional office environment.

Knowledge & Skills

• Strong organisational and time-management skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to prioritise tasks and meet deadlines.
• Strong customer service orientation.
• Proficiency in Microsoft Office 365 applications.
• Ability to handle confidential information with discretion.
• Problem-solving and multitasking abilities.