Invoicing Clerk

Key Responsibilities

• Process invoices once jobs, projects, or contract milestones have been approved for invoicing.
• Prepare Proof of Delivery (POD) and Stores Requisition reconciliations on a weekly basis.
• Prepare credit note request forms for management approval.
• Issue and distribute all tax invoices and credit notes to customers.
• Maintain accurate filing and record-keeping of all processed tax invoices and credit notes.
• Liaise with customers regarding invoicing queries and account-related matters.

Required Skills and Competencies

• Strong attention to detail and accuracy.
• Excellent administrative and organizational skills.
• Ability to manage deadlines and work under pressure.
• Strong verbal and written communication skills.
• Customer service orientation and professional interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to work independently and collaboratively across departments.

Experience and Qualifications

• Grade 12 / National Senior Certificate.
• Previous invoicing, accounts administration, or finance administration experience preferred.
• Experience working with ERP or accounting systems is advantageous.
• Basic understanding of finance and accounting principles.

Key Performance Indicators (KPIs)

• Timely processing of invoices.
• Accuracy of invoicing and supporting documentation.
• Effective management of customer queries.
• Maintenance of complete and accurate filing records.
• Successful completion of reconciliations and credit note processes.

If you’re looking for responsibility, exposure and growth in a business that moves fast and expects results, this role will stretch you; and reward you.

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