Events Coordinator

Some people love planning. Others love making things happen.

If youre good at both this could be your kind of role.

Were looking for an Events Coordinator who can bring together the detail technology people and logistics that sit behind a successful event.

Our client is a respected professional membership organisation looking for someone to join their Member Engagement team and support a diverse portfolio of in-person hybrid and online events.

This is a role where no two days are quite the same. One day you could be coordinating suppliers and event logistics the next youre hosting a webinar troubleshooting a speakers technology or helping ensure everything runs smoothly at a live event.

WHAT YOULL BE RESPONSIBLE FOR

Online & Hybrid Events

Coordinate and host webinars and online events using Zoom and Microsoft Teams

Conduct technology checks with speakers and presenters

Manage presentations waiting rooms chat and Q&A during live events

Provide first-line technical support to attendees

Keep event links schedules and platforms up to date

Event Coordination & Logistics

Coordinate venues catering equipment and suppliers

Support supplier and vendor relationships and obtain competitive rates

Coordinate speaker and staff travel and accommodation

Prepare event and presentation materials

Maintain accurate event and speaker information

Support the Events Manager throughout the full event lifecycle

Member & Attendee Experience

Manage event registrations and the Events inbox

Respond to member and attendee queries

Capture and verify attendance information for CPD and reporting

Help ensure every interaction reflects a professional and service-focused experience

Marketing & Communications

Work with Marketing on event-related content banners social media and mailers

Draft and review event communications and participant instructions

Keep website and newsletter information accurate and up to date

Assist with sourcing gifts for speakers and guests

AND WHEN THE EVENT GOES LIVE...

Youll be there.

Supporting event setup branding and registration desks. Coordinating suppliers. Assisting speakers and guests. Solving those inevitable last-minute issues that dont appear on the event plan.

Youll need to be comfortable getting involved and doing what needs to be done.

Requirements

ARE YOU THE PERSON WERE LOOKING FOR

You have:

Matric and a relevant post-matric qualification

34 years experience in event coordination event administration or a similar role

Hands-on experience with online and/or hybrid events

Experience using Zoom and Microsoft Teams

Strong Microsoft Office skills particularly Word Excel PowerPoint and Teams

Experience working with websites event platforms or technology systems

Excellent written and verbal communication skills

Strong attention to detail and organisational ability

Confidence when dealing with suppliers vendors speakers and stakeholders

A proactive resourceful and service-oriented approach

But were also interested in how you work.

Youre someone who can juggle multiple priorities without losing sight of the details.

You enjoy working with people but youre equally comfortable getting stuck into the administration that makes everything work.

Youre curious about technology and arent intimidated when something doesnt go according to plan.

And when things get busy you dont wait for someone to tell you what to do. You assess the situation find a solution and get on with it.

Benefits

THE PRACTICAL DETAILS

The role is based in Cape Town with selected events taking place in Johannesburg and occasional national travel.

Flexibility around working hours will be required around event schedules and operational requirements.

The role also involves hands-on event setup and dismantling so you need to be comfortable being physically involved when required.

A valid drivers licence and own transport would be advantageous.

WHATS ON OFFER

A competitive market-related remuneration package pension fund group life and disability insurance together with flexible working arrangements.

If youre looking for an Events Coordinator role where you can combine creativity organisation technology and people skills wed like to hear from you.

Required Skills:

Events

Required Education:

B Degee

Employment Type : Full Time
Experience: years
Vacancy: 1