Expeditor

Key Responsibilities

Expediting & Order Follow-Up

• Monitor outstanding purchase orders and supplier orders to ensure deliveries remain on schedule.
• Follow up consistently with suppliers regarding order confirmations, availability, lead times and expected delivery dates.
• Identify potential delays and escalate issues to the relevant internal stakeholders.
• Maintain accurate records of order status, supplier commitments and expected delivery dates.
• Track outstanding orders through to completion.
• Ensure relevant changes to delivery dates, quantities or order status are accurately recorded.
• Communicate delays or potential supply issues promptly to the relevant departments.

Supplier Coordination

• Communicate regularly with suppliers regarding outstanding orders and delivery requirements.
• Build and maintain constructive working relationships with suppliers.
• Obtain and confirm order information, delivery dates and relevant supporting documentation.
• Follow up on outstanding supplier queries and commitments.
• Assist in resolving routine supplier and order-related discrepancies.
• Maintain professional and effective communication with internal and external stakeholders.

Administration & Process Control

• Maintain accurate and up-to-date purchasing, order and supplier records.
• Capture and update information on relevant systems and spreadsheets.
• Ensure documentation is complete, accurate and properly maintained.
• Monitor outstanding actions and ensure follow-ups are completed within required timeframes.
• Assist with reporting on outstanding orders, supplier performance and delivery status.
• Maintain organised electronic and administrative records.
• Follow established company procedures and internal controls.
• Assist with general procurement, supply chain and administrative duties as required.

Internal Coordination

• Liaise with procurement, finance, warehouse, logistics and other internal departments regarding order and delivery requirements.
• Provide regular updates on outstanding orders and anticipated deliveries.
• Assist internal teams with supplier and order-related queries.
• Ensure relevant information is communicated accurately and timeously across departments.
• Escalate issues requiring management attention in accordance with established procedures.

Minimum Requirements

• Grade 12 / Matric.
• Previous experience in an administrative, coordination, procurement, logistics, supply chain, order processing or similar environment.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Strong follow-up and task-management abilities.
• Good computer literacy and proficiency in Microsoft Office, particularly Excel.
• Strong written and verbal communication skills.
• Ability to work with structured processes and established procedures.
• Ability to manage multiple outstanding tasks and priorities effectively.

Key Competencies & Personal Attributes

The successful candidate will demonstrate:

• Strong organisational and administrative ability.
• A methodical and structured approach to work.
• Excellent attention to detail and accuracy.
• Strong follow-through and persistence when managing outstanding actions.
• Logical and practical problem-solving ability.
• Ability to work consistently within established processes.
• Strong record-keeping and administrative control.
• Excellent communication and interpersonal skills.
• Ability to establish and maintain positive supplier relationships.
• Ability to manage multiple priorities and meet deadlines.
• High level of reliability, accountability and professionalism.
• Ability to work independently while contributing effectively within a team.
• Proactive approach to identifying and escalating potential issues.
• Comfortable performing routine follow-up and coordination activities on a consistent basis.

#J-18808-Ljbffr