Stock Controller â Passenger Vehicle Dealership - Gauteng, Sedibeng (Vereeniging)

Key Responsibilities

Vehicle Inventory Management

• Maintain accurate records of all new, used, demo, and fleet vehicles
• Monitor vehicle stock levels and aging reports
• Reconcile physical vehicle stock with the Dealer Management System (DMS)
• Investigate and resolve stock discrepancies promptly
• Capture and update all vehicle information on the system

Vehicle Procurement & Receiving

• Process vehicle orders and factory allocations
• Receive and record vehicles upon arrival
• Verify vehicle specifications, VIN numbers, colours, and quantities against purchase documentation
• Ensure all vehicles are accounted for from receipt to delivery

Documentation & Administration

• Maintain complete vehicle files and supporting documentation
• Ensure all vehicle invoices, licensing documents, registration papers, and stock records are accurately filed
• Process vehicle stock transfers between branches where applicable
• Monitor outstanding vehicle documentation and follow up where necessary

Sales & Delivery Support

• Liaise with Sales Executives regarding vehicle availability
• Allocate vehicles against customer orders
• Ensure vehicles are correctly invoiced and released
• Coordinate with administration, finance, and licensing departments to facilitate smooth deliveries

Reporting

• Generate daily, weekly, and monthly stock reports
• Produce stock aging reports and highlight slow-moving stock
• Report inventory variances and potential risks to management
• Assist with month-end stock reconciliations and audits

Compliance & Control

• Ensure adherence to dealership policies and manufacturer standards
• Participate in internal and external stock audits
• Maintain controls to prevent stock losses or misappropriation
• Ensure compliance with licensing and registration requirements

Minimum Requirements

Grade 12 / Matric Minimum 3 years' experience as a Stock Controller within a motor dealership. Experience with new and used vehicle inventory management. Knowledge of dealership stock control processes and vehicle administration. Proficiency in Dealer Management System Evolve (Essential) Advanced Microsoft Excel skills. Strong numerical and reconciliation abilities. Excellent administrative and reporting skills. Motor Industry experience Essential!

Core Competencies

Exceptional attention to detail High level of accuracy Strong organisational skills Ability to work under pressure and meet deadlines Problem-solving and analytical thinking Strong communication and interpersonal skills Integrity and confidentiality Self-motivated and proactive

Personal Attributes

Reliable and trustworthy Disciplined approach to administration Customer-focused mindset Team player with a positive attitude

Key Performance Indicators (KPIs):

Accuracy of vehicle stock records Zero unexplained stock variances Timely processing of vehicle receipts and deliveries Successful completion of stock audits Compliance with dealership and manufacturer requirements Efficient management of aging stock reports Timely month-end stock reconciliation

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