Transport Manager
SUMMARY:
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POSITION INFO:
The Key Functional responsibilities of the Transport Manager include but is not limited to: Financial Responsibility · Ensure costs are captured in the month incurred (Labor, Vehicle R&M, Stock Losses, Fuel). · Ensure unprocessed costs are accrued in the month incurred. · Ensure monthly transport department expenditure is maintained within budget – a budget will be provided and discussed with you. · Explain variance of budget versus actual. · Ensure cost overruns are investigated, and appropriate countermeasures are instituted to prevent further overruns. Operational Delivery Schedule · Ensure the maintenance of the delivery schedule in Plato i.e. implementation of new stores. · Ensure that most effective and efficient execution of the delivery schedule i.e. lowest possible Cost Per Kilometer. · Ensure routes are executed according to daily delivery planning meeting. · Ensure that changes are made on delivery schedule to optimize kilometers. EPOD & Track Matic · Ensure all daily routes are executed on Track Matic and EPOD as per company procedures. General · Ensure planning and coordinating of Cross dock operational requirements. · Ensure the adequate management of fuel. · Ensure the adequate management of driver and van assistant hours. · Ensure all vehicles dispatched daily are compliant as per standards. People Management · Host monthly staff meeting with minutes. · Develop and manage Staff schedules. Ensure that all staff maintains certification i.e. PDP’s, LMI, Medicals, fridge calibrations · Ensure succession plan in place for career levels. · Liaising with the department so as to understand all the necessary aspects and needs of HR development, and ensure all staff are fully informed of HR objectives, purposes and achievements. · Manage a stable HR climate in the workplace. · Liaising with HR regarding overtime and absenteeism, motivating staff, recruiting staff, training, mentoring, coaching and development of staff according to company policies and procedures. · Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the warehousing team. · Develop and manage high performance multi-disciplinary team in order to solve problems within the distribution center. · Coach and support team members where necessary to achieve objectives. · Uphold the company’s disciplinary code of conduct at all times demonstrating fairness when dealing with discipline. · Ensure the adequate recruitment of drivers and van assistants to match the requirement of the daily delivery schedule demands. Process Compliance · Transportation quality standards are consistently maintained in accordance with requirements. · Pass all internal and external quality audits. · Audit gaps are closed within prescribed due dates. Asset Management · Managing and maintaining of company assets and delivery equipment i.e. trolleys, tablets, pallet jacks, load lock bars, bulkheads. · Ensure equipment maintenance is planned and executed with Assets Manager according to specification. · Ensure all Health & Safety repairs and maintenance is identified and resolved immediately. · Ensure preventative maintenance is carried out according to plan. · Ensure consumables are adequately stocked for operations. · Reporting · Ensure all reporting documents are accurate. · Ensure reporting deadlines are met. · Ensure monthly financial reporting is submitted. · Ensure attendance and engagement in all relevant meetings i.e. planning meeting, max meeting, management meeting. · Ensure accurate and timely recording of km’s travelled, driver hours and van assistant hours. · Ensure daily and weekly fuel recons are completed and fuel related queries are resolved. · Ensure daily, weekly and monthly transport plans are compiled and communicated. · Prepare, sign off and submit the transport department payroll in-line with the company’s payroll procedure. · Compile the required KPI’s accurately. · Monitor and report on driver performance i.e. staff is held accountable to ensure the perfect delivery. · Risk Management · Ensure all operational risk matters are address. i.e. health and safety checklists completed as prescribed (truck checklists), PPE requirements. · Ensure all incidents and accidents are investigated and reported according to procedure. · Ensure inventory compliance in respect of prescribed laws and legislative requirements. · Ensure the mitigation of all financial risk i.e. stock losses, stock damages · Key Performance Indicators · Delivery Reliability - > 90% · Order Reliability - > 99,75% · On Time Dispatches – >95% · Transport Damages - · Health & Safety Incidents – 0 · Achieve Monthly Financial Warehouse Budget – 100% Work Experience Required Ø 5 – 7 Years Management within: Ø Shift Management Ø People Management Ø Disciplinary Enquiries Initiating and Charing of hearing. Ø Health & Safety Management Ø Contingency Planning & Management Ø Best Practice \/ Continuous Improvement Management Ø Management of transport of multi temperature stock items Ø Management of complex, multi-site, multi-disciplinary, multi-culture organizations. Integratedstrategyformulationandexecutionwithinlarge organizations of 400 plus employees Minimum Required · Grade 12 with Higher Grade Math · Tertiary Degree in a Transport or related field Mandatory, Hons advantageous. Preferred As above Computer Literacy Required · MS Office (PowerPoint, Projects, Word, Outlook) · Advanced MS Excel Skills · Advanced Warehouse Management System (WMS) Skills · Software: · Microsoft Great Plains – Advanced