Site Operations Administrator

A well-established organisation is looking for a highly organised and detail-oriented Site Operations Administrator to provide essential administrative and operational support within a site-based environment.

This role will be responsible for supporting project coordination, reporting, travel arrangements, document control and overtime administration, ensuring that day-to-day operational requirements are handled efficiently and accurately.

The ideal candidate will be proactive, organised and comfortable managing multiple priorities in a fast-paced operational environment.

This is a fixed-term 6-month contract based in Swellendam.

Key Responsibilities:
Project & Operations Administration

• Provide day-to-day administrative support across site projects and operational activities.
• Assist with coordinating projects, monitoring deadlines, deliverables and outstanding actions.
• Maintain accurate project records, documentation and progress updates.
• Liaise with internal teams, site personnel and relevant stakeholders to support smooth project execution.
• Follow up on outstanding actions and provide updates to management.
• Assist with preparing project schedules, reports and related documentation.

ED Reporting & Data Administration

• Compile, maintain and submit Enterprise Development (ED) reports and supporting documentation.
• Ensure reporting information and records are accurate and kept up to date.
• Gather information from relevant departments and stakeholders for reporting purposes.
• Maintain organised records for reporting and audit requirements.
• Identify missing or inconsistent information and follow up as required.

Travel & General Administration

• Coordinate travel arrangements for site personnel, including accommodation, flights and transport.
• Prepare and maintain travel itineraries and communicate arrangements to employees.
• Maintain travel-related documentation and records.
• Provide general administrative support to the site and operations team.
• Assist with meetings, correspondence, documentation and other operational requirements.

Filing & Document Control

• Maintain an organised electronic and hard-copy filing system.
• Ensure project, employee, travel and operational documents are correctly filed and easily accessible.
• Maintain accurate records in line with company procedures.
• Assist with document control and ensure information remains current and properly maintained.

Overtime Administration

• Accurately capture and maintain employee overtime records.
• Update overtime information on relevant systems and spreadsheets.
• Verify overtime submissions and follow up on discrepancies or outstanding approvals.
• Ensure overtime records are submitted within the required deadlines.
• Maintain supporting documentation for payroll and audit purposes.

Job Experience and Skills Required:
Grade 12 / Matric is essential.
A relevant qualification in Administration, Operations, Project Management or Business will be advantageous.
2 - 4 years' experience in an administration, operations or site administration role.
Previous experience within a project or site-based environment will be advantageous.
Strong Microsoft Excel and Microsoft Office skills.
Experience in reporting, document management and data capturing.
Excellent organisational and time-management skills.
Strong attention to detail and accuracy.
Ability to work independently, meet deadlines and manage multiple priorities.

Apply now!