Procurement Administrator

Procurement Administrator job vacancy in Cape Town.

Our manufacturing client in Milnerton, Cape Town, is seeking an experienced Procurement Administrator to administer procurement operations.

This role is critical to ensuring efficient procurement, purchasing administration, supply chain management, cost optimization, and vendor relationship management.

You will be responsible for administering the full procurement lifecycle, from purchase requisitions through to contract management and supplier performance evaluation.

Location: Milnerton, Cape Town.

Salary: R20 000 – R25 000 per month.

Minimum Requirements:

• Certificate, Diploma, or Degree in Procurement, Supply Chain Management, Business Administration, or related field (preferred)
• Minimum 2-3 years of hands-on experience in procurement administration
• Proficiency in procurement systems and ERP software (SAGE, Pastel, SAP, Oracle, or similar)
• Tender & RFx Management – Proven expertise in managing tenders, RFQs, RFIs, and RFPs
• Purchase Order Management – Demonstrated experience administering purchase orders and supplier order.

Duties and Responsibilities:

• Procurement Administration & Purchase Order Management
• Process and administer purchase orders (POs) from creation through delivery and invoice reconciliation
• Supply Chain & Sourcing Operations
• Administer end-to-end tender processes, including identifying opportunities, preparing submissions, and ensuring compliance with all requirements
• Assist to Draft, distribute, and evaluate RFQs (Request for Quotations), RFIs (Request for Information), and RFPs (Request for Proposals)
• Procurement Process Management
• Collaborate with internal stakeholders (departments, project managers, finance) to define procurement requirements and detailed specifications
• Prepare and distribute tender documentation, ensuring accuracy and completeness
• Contract & Vendor Administration
• Maintain accurate, organized records of all procurement activities, contracts, and amendments
• Supply Chain Coordination
• Liaise between internal departments and external suppliers to ensure smooth procurement operations

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