Administration and Inventory Manager

To manage the activities of the Administrative Clerks. To ensure that all administration-related functions are carried out correctly and on time. Making sure that a high level of customer service is achieved. To coordinate and plan accurate stock takes and cycle counts and accurate pickings of stock national deliveries. Making sure that a high level of customer service is achieved while maintaining our core values (Teamwork, Trust, Innovation, Respect, Integrity and Quality) and culture.

KEY CUSTOMERS

Internal clients

• Colleagues
• Supervisory staff
• Management staff
• Executive staff
• Debtors
• Creditors

KEY PERFORMANCE AREAS

KEY JOB OUTPUTS

Invoicing

• Invoice Weekly – Distribution 100%

GRV

• Time from arrival to GVR (turnaround time in hours)

Picking

• All pickings completed by Cut off times Local 9h00 and Long Distance 15h00

Report

• 100% Tracking report

ABC Count Productivity, stock accuracy and stock verification

• 100% Accuracy

Warehouse and Stock

• Ensure warehouse space is manageable and there are no constrains, consolidation of stock and 100% bin integrity.
• Managing bond and free stock
• Managing NRCS
• Managing pickings and picking team/inventory team
• Stock losses avoidable at any cost

Occupational Health and Safety Inspection

• Ensure 100% Compliance
• Ensure general cleanliness of the warehouse

Internal/External Risks

• Finding solutions

Action Plans

• 100% Compliance to the actions plans

Team work and Discipline

• Promoting teamwork to enhance a friendly and productive environment to promote and achieve growth.
• Maintaining discipline within the department to ensure that productivity standards of subordinates are met and staff morale is kept high.
• Implementing disciplinary or counselling procedures.

Adhoc Duties

• Reasonable and lawful and as required from time to time by the Manager.
• Participate in organizational processes.
• Participate in departmental functions.

QUALIFICATIONS AND EXPERIENCE

• Matric
• Diploma/Degree in Logistics Management or in Transport and Supply Chain Management and/or in Warehousing and Distribution Management relevant Tertiary equivalent qualification.
• 4-5 years’ experience in Logistics and Transport Industry

KNOWLEDGE AND SKILLS REQUIRED

Knowledge Required.

• WMS System
• K-motion
• Picking Processes and Procedures
• RFC, GRV, GRN, Order, Picking Slip, POD and Waybills
• Invoicing and Credit Notes
• In house Systems and Standard Operating Procedures
• Standard Operating processes and procedures
• Picking processes and Procedures
• Inventory management
• Knowledge of the product

Skills required.

• Planning and Organizational skills
• Query Resolutions skills
• Excellent interpersonal skills
• Solution orientated

PERSO...AL ATTRIBUTES/BEHAVIOURS/ATTITUDES

• Propensity to own
• Propensity to hand off
• Resilient
• Problem Solving
• Self-confidence
• People Positive
• Attention to detail and Accuracy
• Professional and Presentable always
• Remain calm and collected when handling Pressure

All applicants for this position must understand and adhere to Savino’s core values.

• Teamwork: Work together to achieve our common goals, ensuring our competitive edge and develop better solutions; Principles: Utilize our collective experience and the power of teams.
• Trust: An unwavering confidence in each other and our Abilities to do the right thing; Principles: Delegate authority to the appropriate level. Retain accountability for delegated work. Meet the expectations of your role. Honor agreements.
• Innovation: Striving for a better way and leading the market into technology and customer service; Principles: Learn from mistakes. Regard all ideas as good ideas. Look beyond the horizon. Encourage learning and acceptance of challenge.
• Respect: Appreciate and consider each other and our differences. Confidentiality of our Clients; Principles: Talk with people rather than about them. Seek and listen to the views of others. The client’s interests come first.
• Integrity: Committed to be open and honest in all our dealings internally and externally. We pride ourselves on always doing what is right. Principles: Ensure constructive and open communication and conversation. Ensure visibility of decision-making processes. Honor your promises and agreements.
• Quality: Maintaining world-class standards in all our work, no matter how big or small the job. Principles: Quality Engagement, Quality Leadership, Quality Process, Improvement, Evidence-based decision making, Relationship Management and Quality Branding.

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