Procurement and Inter-Branch Stock Coordinator - Roodekop, Germiston

SUMMARY:
Procurement and Inter-Branch Stock Coordinator

POSITION INFO:
Qualification

• Matric / Senior Certificate
• Relevant qualification

Requirements

• Valid drivers license
• At least two years’ experience in purchasing, stock control, order processing or a similar role.
• Experience using an ERP, purchasing or inventory management system.
• Working knowledge of Microsoft Excel and Outlook.
• Understanding of purchase orders, stock transfers and supporting documentation.
• Experience using SYSPRO.
• Advanced Microsoft Excel skills.
• Experience in a manufacturing, warehouse or multi-branch environment.
• A qualification in procurement, logistics or supply chain management.
• Experience purchasing factory materials and consumables.
• Strong planning, organisation and follow-up skills.
• Accuracy in data capture, quantities and documentation.
• Clear communication with suppliers and internal teams.
• Ability to prioritise competing factory and branch requirements.
• Practical problem-solving skills and attention to detail.
• Accountability and sound judgement when handling company purchases and stock.

Duties

• Factory Procurement
• Obtain quotations and compare supplier pricing, quality, availability and delivery lead times.
• Prepare and process purchase orders in line with approved requirements and purchasing procedures.
• Order materials, components, consumables and other supplies required by the factory.
• Follow up on outstanding orders and communicate shortages or delivery delays.
• Liaise with production and stores to understand requirements and prioritise urgent purchases.
• Resolve supplier delivery discrepancies, incorrect items and returns.
• Maintain accurate purchasing records and assist with purchase order, delivery note and invoice queries.
• Inter-Branch Stock Orders
• Plan and coordinate branch stock replenishment.
• Receive, check and process IBT stock orders for all branches.
• Confirm stock availability and coordinate fulfilment with stores, production and dispatch.
• Follow up on outstanding transfers and back orders.
• Keep branches informed of stock shortages, expected availability and delivery progress.
• Ensure that transfer documentation and system entries are accurate and complete.
• Investigate transfer discrepancies and coordinate their resolution with the relevant teams.
• Flag recurring shortages and unusual stock requests for review.
• Coordination and Reporting
• Maintain up-to-date records of outstanding purchase orders and branch transfers.
• Report supply delays, urgent requirements and stock issues to management.
• Work closely with suppliers, branches, production, stores, dispatch and finance.
• Follow company approval procedures and stock control processes.
• Accurate and timely processing of purchase orders and IBTs.
• Consistent follow-up on outstanding orders and transfers.
• Prompt communication of shortages and delivery delays.
• Accurate purchasing and stock transfer records.