Tender Coordinator

Johannesburg | Permanent

SCallaghan Recruitment is recruiting for an experienced Tender Coordinator to join an established organisation operating within the construction/engineering sector.

This role would suit someone who is highly organised, detail-focused and comfortable coordinating multiple tender submissions and deadlines. You'll work with internal teams and external stakeholders to gather information, prepare documentation and ensure submissions are accurate, complete and delivered on time.

Key Responsibilities

• Coordinate assigned tenders from initial preparation through to final submission
• Gather information and supporting documentation from relevant internal teams
• Prepare, compile and format tender and proposal documentation
• Track submission requirements, deliverables and deadlines
• Review tender packs for accuracy, consistency and completeness
• Coordinate input from different departments and stakeholders
• Maintain tender information across relevant systems and digital platforms
• Liaise with clients, consultants and other external stakeholders when required
• Assist with identifying and tracking upcoming tender opportunities
• Maintain accurate tender records and supporting documentation
• Provide general administrative and coordination support to the broader tender function
• Manage multiple submissions and priorities simultaneously

What We're Looking For

• Relevant formal qualification in Construction/Civil or related disciple would be an advantage
• Min. 3 years' experience within the construction/engineering sector
• Previous experience supporting or coordinating tenders, bids or proposals
• Strong Microsoft Office skills which will be assessed as part of the recruitment process
• Excellent written and verbal communication skills
• Strong document preparation and quality-checking ability
• Exceptional attention to detail
• Good planning, organisation and time-management skills
• Ability to manage several priorities and deadlines at the same time
• Confident working independently while collaborating with a broader team
• Professional, self-motivated and delivery-focused approach
• Valid driver's licence

About You

You're someone who notices the small details, keeps documentation organised and doesn't lose sight of a deadline when several things are happening at once. You're comfortable following up with people for information, coordinating contributions from different teams and taking ownership of getting a submission across the line.

Employment Equity

In line with our client's Employment Equity objectives, preference will be given to suitably qualified Candidates Living with Disabilities. Reasonable adjustments and accessibility support are available throughout the application and recruitment process.