Executive Assistant To The CEO

Purpose of the role

• The Executive Assistant provides comprehensive support to the Enterprise CEO, ensuring his diary, communications, travel, and stakeholder engagements run smoothly.
• The role also extends into event planning for the CEO's office (such as high-performer dinners and other recognition or stakeholder events), close collaboration with the Chief of Staff on culture-building initiatives, and ad hoc office administration.

Key responsibilities

Executive support

• Manage CEO's calendar, scheduling and prioritizing meetings, resolving conflicts proactively
• Coordinate domestic and international travel, including itineraries, visas, and accommodation
• Prepare correspondence, presentations, and meeting packs
• Act as a key point of contact between CEO and internal/external stakeholders, screening and prioritizing requests
• Take minutes and track follow-up actions for key meetings (e.g. Manco sessions) where required
• Manage expense claims and reconciliations

Event planning and culture activities

• Plan and coordinate events on behalf of the CEO, including high-performer dinners, team functions, and stakeholder engagements
• Work closely with the Chief of Staff to plan and deliver townhalls, office events, and other activities that drive Enterprise culture
• Manage venue sourcing, budgets, guest lists, catering, and logistics end-to-end
• Ensure events reflect the standard and tone expected of the Enterprise division

Office administration

• Support general office administration and ad hoc requests as needed (e.g. supplies, vendor coordination, seating/space-related queries)
• Assist with office planning tasks in collaboration with the broader operations function
• Use AI tools (e.g. Claude) to streamline scheduling, correspondence, meeting summaries, and other repetitive admin tasks, improving efficiency and turnaround time
• Maintain confidentiality and discretion across all administrative and commercial matters

Requirements

• Relevant experience or transferrable skills
• Excellent organisational skills and the ability to manage competing priorities
• Strong written and verbal communication skills
• High discretion and professionalism in handling confidential information
• Proficiency in MS Office (Outlook, PowerPoint, Excel, Word)
• Comfortable adopting AI tools to optimise day-to-day workflows
• Event coordination experience advantageous

Attributes

• Calm under pressure, solutions-oriented
• High attention to detail
• Proactive and able to anticipate needs ahead of time
• Curious and quick to adopt new tools/technology
• Comfortable working closely with senior leadership and cross-functional partners (e.g. CoS)

Closing Date 25 September 2026