Divisional Secretary / Admin Assistant

Job Description

• A reputable engineering and consulting company is seeking an experienced Divisional Secretary to join their team in the Southern Suburbs, Cape Town.
• The ideal candidate will have strong administrative and financial support experience, excellent attention to detail, and the ability to confidently engage with both internal and external stakeholders.
• Experience within a consulting or professional services environment will be advantageous.

Responsibilities:

• Provide general office administration, including typing, filing, document control, meeting coordination, travel arrangements, and leave administration.
• Provide financial administration support, including processing invoices, credit notes, orders, contracts, claims, and creditor information.
• Assist with project administration, budget control, timesheets, income forecasting, debt collection, and month-end reporting.
• Coordinate staff-related administration, including orientations, training agreements, performance reviews, mentorship, and professional registrations.
• Compile and submit tenders, proposals, and other marketing-related documentation.
• Maintain accurate records and ensure all administrative and financial information is up to date.
• Provide reception and general office support when required.

Requirements:

• Matric / Grade 12.
• Minimum 3 years' experience in a similar administrative, financial, or secretarial role.
• Experience within a consulting, engineering, or professional services environment is advantageous.
• Strong numerical and financial administration skills.
• Experience with invoicing, administration, information gathering, and report preparation.
• Proficient in MS Word, Excel, PowerPoint, and Outlook.
• Experience with Fresh Projects is advantageous.
• Highly organised, efficient, responsible, and detail-oriented.
• Strong communication and interpersonal skills with the ability to interact confidently with stakeholders.
• Self-motivated, hardworking, and able to work independently.

Closing Date 30 December 2026