COMPANY FLEET / USED CAR SUPERVISOR (FTC)

JOB TITLE: COMPANY FLEET / USED CAR SUPERVISOR

DEPARTMENT: FLEET

BRANCH: GAUTENG, MIDRAND

REPORTS TO: GROUP HEAD OF DIRECT SALES

KEY DUTIES AND RESPONSIBILITIES:

• Stock & Vehicle Management:
• Maintain accurate, up-to-date records of vehicle locations and status within internal systems.
• Manage the onboarding, capturing, and administration of individual units into used vehicle stock.
• Oversee dealer stock processes, ensuring full compliance with licensing, registration, and documentation requirements.

Company Car & Pool Vehicle Administration:

• Communicate all vehicle allocation or reassignment updates to HR
• Manage the allocation, usage, and tracking of company fleet and pool vehicles in line with company policies.
• Assist new staff members with their car allowance, including support for those purchasing pre-owned vehicles.
• Support current staff members in selecting appropriate new company vehicles.
• Monitor used sales performance and actively support efforts to achieve or exceed auction and sales targets.
• Load available used vehicles onto Dealers Online and maintain accurate tracking of sold units
• Prepare and submit price approval instructions to the Commercial Director and CFO for approval.
• Process invoicing for all used vehicle sales, including dealer and staff transactions.

Operations & Coordination:

• Coordinate and schedule Pre-Delivery Inspections (PDI) with dealers, internal departments, marketing teams, and media stakeholders.
• Arrange Car track fitment and removal.
• Ensure vehicles are prepared and available in line with operational requirements.
• Prepare and submit accurate month-end reports to regional and finance departments within specified deadlines.
• Liaise with the Finance Department to obtain stand‑in values for each new month.
• Manage traffic fine processes by ensuring mandatory notification is issued to both the employee and HR prior to any salary deductions.
• Identify and report any excess payments and submit the necessary documentation to HR for recovery via employee salary deductions.

Stakeholder Engagement & Reporting:

• Participate in Vehicle Committee meetings, providing operational updates, insights, and recommendations.

COMPETENCIES:

• Maintain high standards of professionalism and telephone etiquette when engaging with staff.
• Build and sustain strong working relationships across all levels of the organization.
• Stay informed of organizational developments and maintain strong product and process knowledge.
• Deliver prompt, efficient, and solution-focused service to ensure high staff satisfaction.
• Demonstrate accountability, urgency, and a strong sense of responsibility in all tasks.
• Apply strong problem-solving skills, creativity, flexibility, and emotional intelligence.
• Adapt quickly to new systems, processes, and information.
• Perform well under pressure and maintain composure in high‑stress situations.
• Work independently with minimal supervision while contributing effectively within a team environment.
• Maintain exceptional attention to detail and accuracy across all responsibilities.
• Communicate clearly and professionally, both verbally and in writing.
• Produce high‑quality reports and analyses, particularly using Microsoft Excel.
• Demonstrate strong energy, initiative, motivation, and self‑drive.

"At Stellantis, we assess candidates based on qualifications, merit and business needs. We welcome applications from people of all gender identities, ethnicity, nationality, religion, sexual orientation and disability. Diverse teams, will allow us to better meet the evolving needs of our customers and care for our future."

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