Legal Administrator

Minimum Requirements

• Matric / Grade 12.
• Approximately 23 years' administrative experience will be advantageous.
• Previous experience within a legal or professional services environment will be beneficial, but is not essential.
• Strong reading comprehension and ability to understand written instructions.
• Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
• Strong computer literacy and ability to work efficiently on electronic systems.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Strong organisational and time-management skills.
• Ability to prioritise urgent work and meet deadlines.
• Ability to work independently while also functioning effectively within a team.
• Willingness and ability to learn legal processes and terminology.

Duties and Responsibilities

The Legal Administrator will be responsible for providing administrative support within the legal team. Duties will include:

• Monitoring emails regularly and identifying and prioritising urgent work, client instructions and court correspondence.
• Reviewing weekly prescription reports and monitoring the progress of matters.
• Capturing completed instructions and all relevant information accurately on internal systems.
• Uploading documentation for review by the instructing attorney.
• Communicating with clients regarding granted matters, queries and documentation uploaded for their review.
• Assisting with the day-to-day coordination and oversight of junior administrative staff where required.
• Providing clear and professional communication to clients and correspondents.
• Assisting with the preparation and amendment of legal documents for upcoming lodgement routes.
• Attending to urgent matters received via email.
• Amending, preparing and arranging the courier of documentation to correspondents in outer-lying areas.
• Ensuring documentation is correctly updated, packaged and dispatched timeously to meet court and client deadlines.
• Monitoring documentation for outer-lying areas and escalating urgent matters where necessary.
• Sending conflict-of-interest correspondence to correspondents before documentation is couriered.
• Checking correspondents' invoices for accuracy before submitting them for payment.
• Maintaining accurate electronic records and ensuring information is correctly captured on relevant systems.
• Assisting with additional administrative duties as operationally required.

Key Competencies

We are looking for someone who is:

• Highly attentive to detail
• Efficient and accurate
• Able to understand and follow instructions
• Comfortable working with documents and computer systems
• Organised and deadline-driven
• Professional in their communication
• Able to identify when something does not look correct and ask questions
• Willing to learn and develop within a legal environment