HR Administrative Assistant

SUMMARY:
HR Administrative Assistant

POSITION INFO:

About the Role

We are seeking a detail-oriented HR Administrative Assistant to join a leading organization based in Stellenbosch. This role is pivotal in providing high-level administrative support to the HR department, ensuring the smooth execution of recruitment, onboarding, and employee record management. The successful candidate will play a key role in maintaining compliance and delivering exceptional support services across the employee lifecycle.

Key Responsibilities

• Maintain and update comprehensive employee records, physical files, and HR databases.
• Assist with end-to-end recruitment activities, including interview scheduling and candidate communication.
• Prepare formal offer letters, employment contracts, and all necessary onboarding documentation.
• Capture and manage employee data accurately within HR and payroll systems.
• Administer leave requests and process employee benefit documentation.
• Support broader HR initiatives, including performance management, training coordination, and employee wellness programs.
• Generate HR reports and ensure all confidential records are maintained according to best practices.
• Act as a first point of contact for employee queries regarding internal policies and procedures.
• Support the department with compliance requirements, internal audits, and general administrative tasks.

Requirements

• Grade 12 / Matric qualification.
• 1–3 years of proven experience in an HR administrative or similar role.
• Prior experience working with HRIS and payroll systems is highly advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with the ability to manage multiple tasks and meet strict deadlines.
• High level of integrity and the ability to handle sensitive, confidential information.
• Excellent verbal and written communication skills with a customer-service orientation.

What’s on Offer

• A permanent opportunity within a professional and growing environment.
• Market-related salary based on experience and qualifications.
• The opportunity to gain exposure to various facets of Human Resources and payroll administration.
• A collaborative team culture focused on excellence and employee support.