Part Time Office Administrator – Hilton, KZN (Ref PMB0100)

Part Time Office Administrator – Hilton, KZN (Ref PMB0100)

We are seeking an organised, reliable, and detail-oriented Part-Time Office Administrator to provide administrative support to our Hilton office. This office-based, half-day position is responsible for ensuring the smooth day-to-day administration of the office, maintaining accurate records and filing systems, assisting with document preparation, supporting accounts administration processes, and contributing to the preparation of tender submissions.

The successful candidate will work closely with the Senior Office Administrator and professional staff, providing efficient administrative support while maintaining a professional and service-oriented approach.

Duties and Responsibilities:

• Office Administration
  • Provide general administrative support to the office and professional staff.
  • Assist with the day-to-day running of the office and administrative functions.
  • Maintain electronic and hard-copy filing systems.
  • File, organise, and retrieve documents as required.
  • Manage office records and ensure accurate document control.
• Document Preparation and Management
  • Prepare, format, edit, and proofread correspondence, reports, presentations, and other business documents.
  • Ensure documents are professionally presented and free from errors.
  • Assist with compiling and maintaining administrative records and documentation.
• Accounts Administration Support
  • Support the Senior Office Administrator with basic accounts administration activities.
  • Assist with invoicing and maintaining financial records.
  • Ensure accurate filing and record keeping of accounts-related documentation.
• Tender Administration
  • Assist with the administrative preparation and compilation of tender submissions.
  • Format tender documents and ensure supporting documentation is complete and correctly filed.
  • Maintain tender records and submission documentation.

Qualifications:

Matric (Grade 12).
Tertiary qualification in Office Administration, Business Administration, or a related field.

Experience:

Previous experience in an office administration or administrative support role.
Experience managing filing systems, documentation, and office records.
Experience in document preparation, formatting, and proofreading.
Experience in basic accounts administration, invoicing, or record keeping will be advantageous.
Experience assisting with the preparation and submission of tenders will be advantageous.

Skills:

Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
Strong document formatting and proofreading skills.
Excellent organisational and time-management skills.
Good written and verbal communication skills.
Strong administrative and record-keeping skills.
Ability to prioritise tasks and meet deadlines.
Ability to work independently with minimal supervision.
Ability to maintain accuracy when handling detailed information and documentation.

Attention to Detail: Consistently produces accurate, high-quality work.
Planning and Organisation: Effectively manages time, priorities, and workload.
Professionalism: Demonstrates reliability, integrity, and a positive work ethic.
Initiative: Takes proactive steps to identify and resolve administrative issues.
Adaptability: Responds positively to changing priorities and work requirements.
Teamwork: Works effectively with colleagues and supports team objectives.
Customer Service Orientation: Provides helpful and responsive support to internal stakeholders.
Accountability: Takes responsibility for delivering work accurately and on time.

Notes:

This is an office-based, half-day position. Working hours will be agreed with the successful candidate.

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