Contracts Administrator

Job Purpose

To provide effective administrative and coordination support for the company’s customer and supplier contracts, ensuring that contracts are accurately processed, maintained, monitored and renewed in line with company policies and agreed terms.

Key Responsibilities

• Prepare, process and maintain customer and supplier contracts.
• Ensure contracts, amendments and supporting documentation are accurate and properly filed.
• Monitor contract start and expiry dates, renewals and notice periods.
• Maintain an up-to-date contract register and electronic filing system.
• Assist with contract quotations, purchase orders, service agreements and related documentation.
• Liaise with customers, suppliers, sales teams, finance and operations regarding contractual matters.
• Monitor contract compliance, outstanding documentation and service obligations.
• Assist with invoicing queries and ensure contract information aligns with billing requirements.
• Prepare regular contract status and renewal reports.
• Ensure all contract administration complies with company policies and relevant legislation.
• Provide general administrative support to the sales, operations and finance teams.

Minimum Requirements

• Grade 12 / Matric.
• Diploma or certificate in Business Administration, Contract Management, Office Administration or a related field is advantageous.
• 2–3 years’ experience in contract administration or a similar administrative role.
• Experience in office automation, IT, telecommunications, solar, electrical or a technical services environment would be advantageous.
• Good working knowledge of MS Office, particularly Excel and Word.
• Strong administrative, organisational and record-keeping skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple contracts and deadlines.
• Professional and confident when dealing with customers, suppliers and internal departments.
• Valid South African driver's licence would be advantageous

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