Administrative Assistant

A client leading in the Wholesale & Retail sector is seeking for an experienced and reliable Assistant/Admin professional to join their team in PMB. The main role provides comprehensive administrative support and assists with the effective management of municipal queries, property administration, tenant-related matters and general office coordination.

Key Responsibilities:

• Handle and follow up on municipal-related queries, including rates, electricity, applications, disputes, objections and meter readings.
• Liaise with relevant parties regarding municipal accounts and outstanding matters.
• Maintain accurate records and ensure all municipal issues are tracked and resolved efficiently.

Key Responsibilities:

Municipal Administration

• Handle and follow up on municipal-related queries, including rates, electricity, applications, disputes, objections and meter readings.
• Liaise with relevant parties regarding municipal accounts and outstanding matters.
• Maintain accurate records and ensure all municipal issues are tracked and resolved efficiently.

Property and Tenant Administration

• Assist with tenant administration, including tenant vetting and maintaining tenant records.
• Monitor rental payments and ensure rental accounts remain up to date.
• Follow up on outstanding rental payments and assist with eviction processes when required.
• Provide administrative support relating to property repairs and maintenance.
• Oversee repair requests and ensure issues are reported, monitored and resolved timeously.

Office Administration

• Schedule and manage appointments, meetings and reservations.
• Prepare and maintain meeting minutes and ensure accurate record keeping.
• Perform general administrative duties, including filing, reporting, data capturing, and document management.
• Provide support to management and ensure daily administrative operations run smoothly.
• Work independently while prioritising tasks and meeting deadlines.

Minimum Requirements:

• Minimum of 2 years’ experience in an administrative or assistant role.
• Fluent in English and isiZulu.
• Valid driver’s licence and own vehicle.
• Strong administrative and organisational skills.
• Ability to work under pressure and manage multiple tasks effectively.
• Excellent time management skills.
• Ability to work independently with minimal supervision.
• Strong communication and interpersonal skills.
• Computer literate with proficiency in Microsoft Office applications.

Additional Advantageous Skills:

• Experience in property administration, municipal processes, rentals, or tenant management will be advantageous.
• Knowledge of Microsoft Office and general computer systems.
• Strong attention to detail and problem-solving abilities.

Key Competencies:

• Administration and coordination skills.
• Accuracy and attention to detail.
• Professional communication skills.
• Ability to prioritise and manage deadlines.
• Confidentiality and reliability.
• Customer service orientation.
• Initiative and ability to work independently.

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