AP Clerk / Accounting Assistant - 65739636084

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Role: AP Clerk / Accounting Assistant

Priority Location: South Africa

Working Hours: Monday - Friday, 9:00 AM - 5:00 PM EST (Full alignment with US business hours)

Salary Range: $1,500 - $2,300 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About The Company

Our client is an innovative and fast-growing international organization built on high efficiency, transparent operational standards, and strong remote leadership. Their team environment empowers self-directed professionals with high autonomy, flexible remote working conditions, and stable, competitive compensation paid in USD. By fostering direct ownership and eliminating unnecessary administrative friction, our client offers contractors a clear path to build long-term impact within a scaling business.

About The Role

As the AP Clerk / Accounting Assistant, you will own the day-to-day accounts payable function and manage the financial data flow between key spend management and accounting platforms (such as Ramp and NetSuite). You will ensure exact cost tracking, review team expense submissions, maintain spotless general ledger (GL) coding, and generate comprehensive monthly financial reports for leadership.

In addition to core AP duties, you will play a central operational role in vendor contract management and sales tax compliance. You will catalog and track active contracts and renewal schedules to empower executive decision-making, oversee the company’s sales tax platform (including obtaining tax exemption certificates for new customers), and actively negotiate favorable terms on utility and facility service agreements across warehouse locations.

This position is ideal for an organized, detail-obsessed accounting professional who thrives in a fast-paced, tech-forward environment aligned with US business operations.

Key Responsibilities

Accounts Payable & Financial Operations

• Manage End-to-End Accounts Payable: Process, verify, and reconcile daily AP transactions between corporate spend management systems (Ramp) and ERP software (NetSuite) with 100% accuracy.
• Review & Audit Expenses: Inspect incoming team expense reports and corporate card transactions against internal policies, ensuring proper receipt documentation and correct cost allocation.
• Accurate Cost Logging & GL Categorization: Log vendor invoices and operational expenditures into appropriate chart-of-accounts codes, cost centers, and departmental ledgers.
• Monthly Financial Reporting: Prepare timely end-of-month AP summaries, spend variance analyses, and cash disbursement reports for senior leadership.
• Vendor Relationship Management: Act as the primary point of contact for vendor inquiries, resolving payment discrepancies, statement reconciliations, and billing disputes efficiently.

Contract Management & Rate Negotiation

• Contract Cataloging & Tracking: Maintain an up-to-date repository of all company contracts, tracking critical terms, service-level agreements, and key renewal dates to help leadership prepare for proactive contract renewal negotiations.
• Operational Cost Optimization: Proactively audit recurring utility and operational expenses (e.g., waste management, internet, and facility service contracts across warehouse locations) and negotiate better rates or terms with suppliers.

Sales Tax Administration

• Sales Tax Platform Ownership: Act as the internal lead for the company’s sales tax management platform, maintaining accurate tax compliance data across operational jurisdictions.
• Exemption Certificate Management: Coordinate with sales and onboarding teams to request, verify, collect, and catalog valid sales tax exemption certificates for new and existing B2B customers.

Required Qualifications

Qualifications & Skill Requirements

• Experience: Minimum 2+ years of hands‑on experience in accounts payable, bookkeeping, general accounting, or financial administration supporting US or international organizations.
• ERP Proficiency: Demonstrated hands‑on experience with NetSuite or a similar enterprise-level ERP software.
• Spend Management Tools: Direct experience using modern spend management and expense tracking tools such as Ramp, Brex, or Expensify.
• Language & Communication: C2 / Fluent written and spoken English with strong interpersonal skills for confident vendor negotiations and executive reporting.
• Accounting Fundamentals: Solid understanding of GAAP fundamentals, general ledger accounting, chart‑of‑accounts mapping, and AP reconciliation workflows.
• Tax & Contract Familiarity: Working familiarity with contract tracking practices and digital sales tax management platforms (including tax exemption workflows).
• Location & Hours: Must be based in South Africa and fully available to work Monday through Friday, 9:00 AM - 5:00 PM EST.

Preferred Qualifications

• Proven track record of cost savings achieved through proactive vendor contract reviews and rate negotiations.
• Background supporting multi-location facility or warehouse operations in a retail, e-commerce, or distribution business.

Technical & Remote Work Requirements

• Dedicated, quiet home office setup free from background noise and distractions.
• High-speed, reliable internet connection with backup power solutions (UPS/inverter) to ensure uninterrupted availability during US EST business hours.
• Modern computer setup capable of handling multi-tab browser workloads, cloud ERPs, and financial data tools smoothly.

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