Legal Executive Assistant
JOB DUCK IS HIRING A LEGAL EXECUTIVE ASSISTANT
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!
Role Overview
This role is designed for a highly organized and proactive Administrative Assistant who thrives in a fast paced legal environment and enjoys bringing structure and clarity to complex workflows. In this position, you will play a critical role in keeping legal calendars accurate, case information current, and documentation flowing smoothly between attorneys, clients, and courts. Your daily work will directly support attorneys by ensuring deadlines are met, filings are properly handled, and communication stays consistent and timely. Success in this role requires someone who learns quickly, takes ownership of processes, and approaches details with care and precision. If you enjoy problem solving, improving systems, and being a trusted operational partner, this role offers meaningful impact and long term growth with Job Duck.
Schedule:
Monday to Friday from 9:00 AM - 6:00 PM [PST][PDT] (United States of America)
Your Responsibilities Will Include but Are Not Limited To:
- Updating case statuses based on docket activity and internal communications
- Maintaining and updating Proofs of Service notes and service lists
- Preparing draft legal filings using templates and minute orders once trained
- Submitting filings for attorney review, filing with the court, serving opposing counsel, and circulating documents to clients
- Maintaining and managing all legal calendars to ensure accuracy with court dockets
- Managing Zoom integrations and scheduling virtual meetings for attorneys and staff
- Scheduling LASC Connect Call reservations for upcoming hearings
- Creating and managing contacts and matters within Clio
- Covering intake calls when primary intake staff is unavailable
- Circulating weekly reports of upcoming hearings, depositions, and active cases
- Renaming, dating, uploading, and organizing documents according to internal filing standards
- Monitoring court websites regularly and calendaring all hearings, trials, depositions, and deadlines
- Ensuring Clio calendars remain synchronized with Outlook and removing incorrect floating entries
- Drafting Proofs of Service for applicable matters
- Circulating all incoming and outgoing correspondence to clients and internal team members
- Updating and maintaining the case and trial list, including matter status changes
What We’re Looking For:
- Comprehensive training provided through internal team members and recorded training materials
- Daily, weekly, monthly, and quarterly team check-ins to support ongoing development and performance
- Utilizing Clio, HubSpot CRM, and RingCentral VoIP for case management, client relationship management, and communications.
- Using Microsoft Outlook, Microsoft Teams, and Zoom for email, collaboration, scheduling, and virtual meetings.
- Navigating court docket management systems and court website platforms to monitor case activity, deadlines, and filings.
- Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
- Quiet, distraction-free remote work environment
What’s In It for You?
- Monthly compensation starting from 1060 USD to 1150 USD
- Paid time off.
- Parental leave.
- Opportunities for professional development and training
- Dedicated support from our team.
- A chance to work with clients who share our values.
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