SHEQ Clerk / SHEQ Administrator / Health and Safety Administrator

SHEQ Clerk required for a manufacturing company in Ottery, Cape Town. The successful candidate will provide administrative support for Safety, Health, Environment and Quality (SHEQ), Occupational Health and Safety (OH&S), Good Manufacturing Practices (GMP), workplace compliance and quality management systems.

Location:
Ottery, Cape Town
Requirements:

• Matric (Grade 12).
• Previous administrative experience.
• Computer literacy, including Microsoft Excel, Word and email.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to maintain accurate records, follow procedures and meet deadlines.
• Exposure to Occupational Health and Safety (OH&S), SHEQ administration or workplace compliance will be advantageous.
• Experience as a Health and Safety Representative will be advantageous.
• Experience liaising with suppliers, service providers and contractors will be advantageous.
• Knowledge of Good Manufacturing Practices (GMP), hygiene requirements, quality management systems or audit documentation will be advantageous.
• Previous experience in a manufacturing or production environment will be beneficial.

Key Responsibilities:

• Provide administrative support for SHEQ management systems and maintain SHEQ registers, checklists, schedules, action trackers and compliance documentation.
• Maintain accurate records and document control systems to ensure audit readiness.
• Assist with monthly SHEQ reporting and preparation for internal, customer and certification audits.
• Conduct scheduled workplace health and safety inspections, record findings and follow up on corrective actions.
• Maintain health and safety training records, competency documentation, statutory records and legal compliance files.
• Assist with incident, accident and near-miss investigations by gathering information and maintaining records.
• Coordinate servicing, inspections and calibration of emergency equipment with relevant service providers.
• Assist with emergency preparedness activities, evacuation drills and first aid equipment inspections.
• Monitor and record pest activity, coordinate pest control services and maintain pest management records.
• Support Good Manufacturing Practices (GMP), hygiene and workplace compliance requirements.
• Coordinate laundry services and monitor protective clothing stock levels.
• Monitor cleaning chemicals, PPE, first aid supplies and production consumables, ensuring availability and timely replenishment.
• Raise purchase requisitions for SHEQ equipment, PPE and approved consumables.
• Liaise with suppliers, service providers, internal departments and contractors regarding SHEQ requirements.
• Collect, verify and maintain contractor compliance documentation and escalate outstanding compliance issues.
• Identify shortages, report non-compliance and assist with implementing corrective actions.