Payroll & HR Operations Specialist

Corient • Cape Town, Western Cape, ZA

21 hours ago

Job description

Join a team that values your ambition and empowers your growth

At Corient, we help high and ultra-high net worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Purpose of the Role

The Payroll & HR Operations Specialist reports into the HR Director and is responsible for the end to end administration and coordination of payroll processes across multiple jurisdictions, ensuring accuracy, compliance and timely delivery of payroll services. The role also provides HR operational and administrative support across the employee lifecycle, including onboarding, employee data management, benefits administration, reporting, and compliance activities.

The position serves as a key link between HR, Payroll providers, Finance and employees, ensuring an exceptional employee experience while maintaining regulatory compliance and data integrity.

Key Responsibilities

Payroll Administration

Coordinate and administer monthly payroll processes across multiple jurisdictions.
Prepare, validate and reconcile payroll inputs including:
New hires
Terminations
Salary adjustments
Overtime and allowances
Leave adjustments
Liaise with external payroll providers and internal finance stakeholders to ensure accurate and timely payroll processing.
Conduct comprehensive payroll audits and reconciliations prior to payroll sign off.
Ensure compliance with local tax, social security, pension and statutory requirements across all jurisdictions.
Maintain payroll records and supporting documentation in accordance with GDPR, POPIA and other applicable data privacy regulations.
Support payroll reporting, year end activities and statutory submissions.
Resolve employee payroll queries accurately and within agreed service levels.
Identify opportunities for payroll process improvement and automation.

HR Operations & Administration

Provide day-to-day HR administrative support to employees and managers.
Draft and issue employment contracts, offer letters, contract amendments, confirmation letters and other employment documentation.
Coordinate HR wellness initiatives and partner with wellness providers
Manage employee onboarding and offboarding processes.
Maintain employee records and HRIS data ensuring accuracy and completeness.
Coordinate benefits administration, including pension, medical aid, risk benefits and other employee benefit schemes.
Administer employee lifecycle changes including promotions, transfers, salary reviews and organisational changes.
Ensure all leave administration is kept up to date
Manage HR / payroll inbox and employee queries, ensuring prompt resolution and escalation where necessary.
Support HR compliance audits and regulatory reporting requirements.
Prepare monthly HR metrics, payroll reports and workforce analytics.
Drive Corient’s Employment Equity agenda in partnership with the HR Director, ensuring all statutory meetings are convened and the Employment Equity Committee is supported in fulfilling its mandate.
Support monthly Employment Equity tracking and annual submissions to the Department of Employment and Labour.
Partner with Talent Development to complete annual WSP and ATR submissions and track and report on related training initiatives monthly.
Ensure compliance with COIDA.

HR Generalist Support

Support HR Business Partners and HR Director with employee lifecycle activities.
Assist with policy administration and employee communications.
Coordinate employee engagement and HR initiatives.
Support performance management and talent processes from an administrative perspective.
Assist with HR projects and system implementation initiatives.
Ensure adherence to employment legislation and internal company policies.

Qualifications

Degree or Diploma in Human Resources, Payroll Administration, Business Administration or related field.
Payroll qualification or certification advantageous.
Advanced proficiency in Microsoft Excel.
Experience with HRIS and payroll systems.

Experience

Minimum 5 years' payroll administration experience.
Minimum of 2 – 3 years HR operations experience.
Proven experience managing multi-jurisdiction payrolls across two or more countries.
Experience working with outsourced payroll providers.
Strong HR operations and HR administration experience.
Experience maintaining employee records and HR systems.
Experience supporting HR compliance and audit activities.
Experience within financial services, professional services or regulated environments.
Experience with Sage, Workday, SuccessFactors or similar HR/payroll platforms.
Knowledge of South African, Mauritius and Israel payroll legislation
Knowledge of South African employment legislation employment practices.

Technical

Strong payroll processing and reconciliation capability.
Excellent understanding of payroll controls and compliance requirements.
Strong HR administration knowledge.
Advanced Excel and reporting skills.

Behaviours:

Planning and Organisation: Demonstrates strong prioritization, time management, and coordination skills.
Teamwork: Works collaboratively towards shared objectives and supports colleagues effectively.
Communication: Communicates clearly, confidently, and professionally with all stakeholders.
Client Orientation: Acts with the client's best interests in mind; delivers service excellence.
Accuracy and Attention to Detail: Maintains a high standard of precision in all outputs.
Quality and Productivity: Produces consistently high-quality work efficiently and within deadlines.
Integrity and Accountability: Takes ownership of actions and maintains confidentiality

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