LEARNERSHIP PROGRAMME TRAINING MANAGER – EAST RAND

Overview of Role The primary responsibility of this role is to oversee and manage the companys learnership programmes for unemployed and disabled learners and the bursary programme. This includes ensuring the programmes align with business needs, regulatory requirements, and the companys skills development objectives. The role also ensures compliance with industry standards, such as SETA (Sector Education and Training Authorities) and BBBEE (Broad-Based Black Economic Empowerment), while managing the operational aspects of programme execution, including recruitment, budget management, training, and monitoring learner progress. Additionally, the role contributes to the BBBEE scorecard and the WSP/ATR submission to the relevant SETAs. Role and Responsibilities - Learnership Programme Management (Unemployed & Disabled) - Plan, implement, and oversee unemployed and disabled learnership programmes aligned with business needs, industry standards, and BBBEE requirements. - Identify and evaluate suitable training providers, conducting due diligence including reference checks and capability assessments. - Negotiate costs and service delivery agreements to ensure cost-effectiveness and quality outcomes. - Work with Group Training Manager and Group Legal to draft and finalise Service Level Agreements (SLAs) to protect company interests. - Work closely with Business Units to determine appropriate learnership types, schedules, and learner placement opportunities. - Oversee the recruitment of unemployed learners and co-ordinate with providers on disabled learner recruitment, in partnership with Marketing. - Partner with line managers to define learner selection criteria based on workplace requirements. - Ensure accurate learner data management, including enrolments, agreements, and system uploads. - Co-ordinate structured learner induction programmes across the business. - Monitor attendance, leave, and stipend information, ensuring accurate and timely submission to Payroll. - Facilitate monthly review meetings with providers and stakeholders to track progress, resolve challenges, and ensure programme success. - Engage regularly with managers, mentors, and learners to provide support and ensure a positive learning experience. - Ensure all learnership agreements meet regulatory and internal compliance requirements. - Manage learner discipline processes, representing the business where required, and liaise with Payroll on any terminations. - Conduct quarterly site visits, particularly for disabled learners, to ensure ongoing support and programme visibility. Bursary programme administration - Distribute communication for the annual bursary applications and evaluate applications received. Take into consideration length of service, tuition fee and credibility of the intended institution. - Shortlist the bursary applications and conduct interviews with the Group Training Manager. - Liaise with the manager of the bursary applicant to establish if the intended course will be mutually beneficial to both employee and the Company. - Prepare the bursary sheet for the Group Training Manager s review to ensure at all times that information is 100% correct before presenting it to the HR Divisional Director for approval - Check the prepared bursary agreements and submit them to the Group Training Manager to verify them before sending to the HR Divisional Director for signatory. - Checking the appropriateness of the quotations and advising on the work back durations. - Check that all bursary agreements are fully signed and submitted to payroll for payment. - Ensure that all bursary holders have submitted the exam results at the end of every semester. - Informed the Payroll team of any employees who fail any subjects or abandon studies. - Manage the workback for employees that are exiting the company, ensure that you communicate with Payroll regarding any existing workbacks for employees exiting the business. - Capture enrolment and completion of the qualification on VIP, ensure capturing is 100% accurate. BBBEE Compliance & Programme Administration - Ensure learnership programmes contribute effectively to BBBEE scorecard requirements. - Prepare and maintain all required compliance documentation, including: - Fully signed Learnership agreements - Invoices and proof of payments - Enrolment and completion records - Manage the BBBEE audit process for learnerships, ensuring all supporting evidence is complete, accurate, and audit-ready. - Track and report on learner progress, completion rates, and overall programme impact. - Compile final programme reports and support payroll processes, including bonus and incentive payments. - Maintain and update tax rebate tracking tools and ensure timely distribution of required documentation (e.g., UI19 forms). - Ensure timely processing and payment of training invoices, stipends, and associated costs. - Maintain accurate financial records (invoicing tracker, Invoice & proof of payments) and provide input into budget planning and forecasting Reporting & Stakeholder Engagement: - Contribute to monthly organisational development and training reports, providing clear updates on unemployed learnership programmes (Abled and Disabled) and bursary holders. - Compile and present training reports aligned to Employment Equity objectives. - Maintain effective relationships with training providers, Line managers, BU head, and learners to ensure programme success. - Provide regular feedback to management on programme performance, risks, and improvement opportunities. Skills Planning & Compliance Reporting (WSP/ATR) - Engage with Line Managers and Senior Managers to identify annual training needs and support the development of the Workplace Skills Plan (WSP). - Consolidate and prepare accurate data for WSP and Annual Training Report (ATR) submissions in line with required templates and deadlines. - Maintain a structured and auditable filing system for all supporting documentation and evidence. - Monitor implementation of training interventions to ensure alignment with approved plans. - Ensure all completed training is correctly recorded for inclusion in reporting. - Provide accurate training data and insights for inclusion in monthly HR and committee reports. - Compile and distribute monthly training statistics, ensuring alignment with the company targets. - Verify training data captured on systems (e.g., VIP) to ensure accuracy and completeness. Minimum Requirements - Human Resources Management Diploma or relevant qualification - Occupational Directed Education and Training Development Practice "OD ETDP" Certificate. - Skills Development Facilitator Skills Required - Strong Communication skills | Ability to assess Training Needs | Creative Thinking - Active Listening | Negotiation skills | Proficient in MS Suite - Experience in a blended learning approach | Superior verbal and written business English - Problem solving skills | Continuously strive for excellence Personal Attributes - Mature individual with a minimum of 5 years experience within a learning and development environment. - Experience in supervising staff in a large organization - Ability to manage own workload and that of the team with minimal supervision - A high level of attention to detail is essential | Integrity, honesty, and a strong sense of ethics. - Ability to remain calm and focused under pressure, particularly when managing deadlines or dealing with challenges. - Results-Driven and Performance-Focused. - Ability to adapt to changes in regulations, organizational priorities,or unexpected challenges. - Ability to work well with cross-functional teams, including HR, training providers, managers, mentors, and other departments. - Strong verbal and written communication skills, with the ability to effectively convey information to learners, service providers, and senior management. - The ability to anticipate challenges, address issues before they escalate, and take the initiative in problem-solving. - Ability to travel frequently on a national basis Knowledge - Knowledge on SAQA framework - Sound working knowledge of BCEA, Skills Development Act, BBBEE - Experience in a blended learning approach - Superior verbal and written business English Salary offer: Negotiable