Personal Assistant (Fashion) Temporary Contract

SUMMARY:

PERSONAL ASSISTANT – 4-MONTH FIXED-TERM CONTRACT (MATERNITY COVER)
Location: Cape Town Central
Industry: Fashion

POSITION INFO:
The successful candidate will be responsible for managing the front-of-shop area, welcoming clients, maintaining a professional and presentable environment, and providing general administrative support to the owner and the business.
This is a four-month fixed-term contract position to provide maternity cover.

Responsibilities

General Duties

• Manage and maintain the front-of-shop area.
• Welcome clients at the door and offer refreshments.
• Ensure all garments displayed on the rails are properly hung and facing in the same direction, according to the owner's preferences.
• Adjust garment presentation as required, as the owner's preferences may change with each season.
• Ensure the office is neat, tidy, and well-maintained before clients arrive.
• Assist with preparing and serving tea or coffee when the tea girl is unavailable.

Office Administration

• Check incoming emails and respond appropriately.
• Make online payments for fabric imports.
• Prepare invoices for garments sold using the Sage One programme.
• Collect employee clocking information from the Eco Time machine once a week and submit it to the accountants for payroll processing.
• Calculate and record monthly business expenses on an Excel spreadsheet.
• Run office-related errands, including collecting dry cleaning and purchasing fabric, haberdashery, and other supplies from local shops.
• Maintain a daily record or diary of tasks and responsibilities.
• Meet with the owner daily to discuss the tasks and priorities for the day.
• Ensure that urgent tasks are prioritised and attended to first.

Requirements

• Matric certificate.
• Must wear black clothing at all times, in keeping with the rest of the staff. A specific uniform is not required; the employee must provide their own black clothing.
• Full makeup is required.
• Manicured and well-maintained nails are essential.
• Must be well-groomed and maintain a professional appearance at all times.

Working Hours

• Monday to Friday: 08:00–16:45.
• No weekend work required.

The position is offered on a four-month fixed-term contract for maternity cover.