Sports Administrator and Operations Assistant

About the Role

Our client, a thriving sports association in Upington, Northern Cape, is seeking a meticulous and proactive Sports Administrator and Operations Assistant to provide crucial support to their administrative and operational functions. This part‑time role is essential for ensuring the smooth day‑to‑day running of the association, supporting various sports programs and events. You will be responsible for a wide range of tasks, including managing membership records, coordinating event logistics, handling communications, and providing general administrative support. The ideal candidate is highly organized, possesses excellent communication skills, and has a strong affinity for sports administration. This is a fantastic opportunity to contribute to the growth and success of sports in the Upington region.

Key Responsibilities

• Manage membership databases, including registrations, renewals, and record keeping.
• Provide administrative support for sports events, such as scheduling, venue booking, and participant communication.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with the preparation of reports, presentations, and other documentation.
• Maintain office supplies and manage general office organization.
• Support the planning and execution of association meetings and events.
• Liaise with coaches, athletes, volunteers, and external stakeholders as needed.
• Assist with basic financial tasks, such as processing invoices and managing petty cash.
• Ensure compliance with association policies and procedures.
• Provide general support to the sports management team as required.

Requirements

• Previous experience in an administrative or operations support role, preferably within a sports or community organization.
• Excellent organizational and time‑management skills, with a keen eye for detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• A passion for sports and a willingness to learn about sports administration.
• Basic understanding of event coordination principles is advantageous.
• Ability to handle multiple tasks and prioritize effectively in a dynamic environment.
• Friendly and professional demeanor.

Benefits

• Part‑time position offering flexibility in working hours.
• Competitive hourly wage commensurate with experience.
• Opportunity to gain valuable experience in sports administration and operations.
• Be an integral part of the Upington, Northern Cape sports community.
• Supportive and friendly work environment.
• Contribute directly to the successful delivery of sports programs.

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