Facilities and Operations Administrator

About the Role

Our client, a dynamic commercial real estate firm, is seeking a proactive and detail-oriented Facilities and Operations Administrator to support their bustling operations in Randburg, Gauteng . This role is integral to ensuring the smooth running of the company's physical spaces and supporting the broader operational efficiency. The ideal candidate will possess exceptional organizational skills, a proactive approach to problem-solving, and the ability to manage multiple responsibilities effectively. You will be involved in a wide range of tasks, from coordinating maintenance and repairs to managing vendor relationships and ensuring a safe and productive working environment for all staff. This position offers a fantastic opportunity to grow within a key sector of the economy.

Key Responsibilities

• Oversee and coordinate the day-to-day facilities management operations, ensuring a safe, clean, and functional environment.
• Manage relationships with external vendors and service providers, including maintenance, cleaning, and security contractors.
• Coordinate and supervise routine maintenance, repairs, and building improvements.
• Manage inventory of office supplies, equipment, and furniture, ensuring adequate stock levels.
• Assist with the planning and execution of office moves, renovations, and space reconfigurations.
• Respond promptly to facilities-related requests and issues from staff, resolving them efficiently.
• Ensure compliance with health, safety, and environmental regulations within the workplace.
• Maintain accurate records of facilities-related expenses, contracts, and service agreements.
• Support operational teams with administrative tasks as needed, contributing to overall business efficiency.

Requirements

• Previous experience in facilities management, office administration, or a related operations support role.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, enabling effective interaction with staff, vendors, and management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with facilities management software is an advantage.
• A proactive approach to identifying and resolving issues, with a strong customer service orientation.
• Knowledge of health and safety regulations relevant to the workplace.
• Ability to work independently and as part of a team in a dynamic environment.
• A relevant qualification in Facilities Management, Business Administration, or a related field is preferred.

Benefits

Our client offers a competitive salary and a comprehensive benefits package. This hybrid role provides flexibility, combining office-based collaboration with the convenience of remote work. Employees in Randburg, Gauteng will find a supportive and professional work environment, with ample opportunities for career advancement within the commercial real estate sector. Join a forward-thinking company that values its employees and invests in their development. Be a key part of maintaining an optimal working environment for a thriving business.

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