Specialist: Payroll

About Ricoh

A global leader in digital services, recognised for innovation, sustainability and a people-first culture. We feature in the Gartner Magic Quadrant, are listed in the Global 100 Most Sustainable Companies, and have been named one of Forbes’ World’s Best Employers 2025.

At Ricoh, we believe people do their best work when they feel valued and supported. We create inclusive workplaces where you can grow, contribute, and make a positive impact while helping to build a more sustainable future.

Find your place. Transform your future

Our purpose is centred on understanding and improving how people work. By focusing on real working experiences, we support individuals to develop their skills, realise their potential and do work that feels meaningful.

People transform when they Love What They Do

This belief sits at the heart of The Ricoh Promise. It guides how we recruit, how we support our people, and how we work together every day, creating an environment where you can grow, feel valued and make a difference.

When you join us, you are encouraged to share your ideas, challenge the way things are done, and work with others to build something better. If you are looking for a place where your voice is heard, your development is supported, and your work feels meaningful, you will feel at home at Ricoh.

What you will be doing

Payroll Processing & Administration

• Coordinate and process monthly RZA payroll, ensuring payroll inputs are complete, accurate and submitted to the Payroll Partner within agreed deadline
• Prepare, validate and submit all payroll input and supporting documentation
• Load new employees onto the HR/payroll systems and ensure that all employee information is accurately maintained
• Process employee movements and payroll changes
• Review payroll outputs and support resolution of payroll discrepancies
• Respond to employee payroll queries accurately and within agreed timelines
• Prepare monthly payroll journals and payroll-related financial information
• Prepare monthly leave provision report
• Maintain accurate employee payroll records and supporting documentation on DocuWare
• Maintain the highest level of confidentiality and security and ensure information is processed and retained in accordance with company policies and data protection requirements

Payroll Reconciliations & Controls

• Perform monthly reconciliation of payroll salary control accounts (GL and TB)
• Complete monthly third-party reconciliations
• Ensure third-party payments reconcile to payroll and are processed within the required deadlines
• Ensure employee acknowledgements of debt are documented, recovered and monitored
• Provide payroll information and supporting documentation for internal and external audits
• Maintain payroll controls, records and supporting documentation for audit readiness

Statutory Compliance

• Prepare and submit monthly EMP201 declarations and process timeously
• Complete interim and annual payroll tax reconciliations and IRP5/IT3(a) processes
• Ensure payroll-related statutory submissions, payments and returns are accurate and completed within deadlines
• Manage UIF-related employee documentation
• Coordinate Return of Earnings submissions and associated payments to support the Company's Letter of Good Standing
• Complete required Stats SA payroll/employee-related returns

Benefits & Employee Lifecycle Administration

• Administer payroll-related employee benefits and ensure changes are accurately reflected
• Coordinate provident fund documentation, ensuring documentation is checked, submitted and followed through with the fund
• Process employee terminations on the HRIS and coordinate termination of benefits
• Complete termination documentation, including UIF, maternity and ill-health documentation
• Ensure exit documentation is complete and appropriately retained on the employee's file
• Create and maintain employee records for new starters
• Activate new employees on ESS, maintain leave records and support the business with leave queries

HRIS, Reporting & Employee Data

• Maintain accurate employee information on HRIS
• Ensure payroll and employee information is accurately stored and maintained on Docuware
• Provide monthly headcount and payroll data for HR reporting
• Maintain records of employee movements and prepare employment documentation
• Attend to HR/payroll-related tickets

Remuneration & HR Administration Support

• Prepare remuneration proposals for new appointments and other remuneration-related changes
• Support the preparation of employee offers
• Submit HR-related invoices for payment and maintain supporting records
• Support the annual HR budgeting process and provide accurate data
• Administer fuel cards and relevant fleet information

You will ideally have

• Grade 12 or equivalent
• Five plus years’ experience in a Payroll function (Global company experience will be an advantage)
• Excellent MS Word & Excel skills
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Need to be understanding, patient and good at listening
• Strong organisational skills, and the ability to work under pressure
• Ability to work independently
• Strong confidentiality and data protection responsibility
• Excellent numeracy skills
• Ability to handle and prioritise multiple tasks and meet all deadlines
• Must be meticulous and customer centric

In return for your commitment, you can expect

At Ricoh, work should feel meaningful, supportive and fulfilling. The Ricoh Promise shapes your experience through four pillars that bring our culture to life.

Love to Connect

You become part of a global community built on openness, inclusion and genuine collaboration.
Across teams, countries and roles, you'll find people who listen, involve and encourage you - helping you feel valued and able to be yourself every day.

Love to Grow

Your development truly matters to us. With access to learning pathways, mentoring and career opportunities across functions and countries, you'll be supported to stretch your skills, explore new directions and stay future-ready in a changing world.

Love to Give Back

Purpose is part of how we work. You'll have opportunities to make a difference through volunteering, sustainability initiatives and community programmes that reflect our shared values and commitment to positive impact.

Love to Succeed

Success at Ricoh is something we pursue together. You'll benefit from fair rewards, flexible working, wellbeing resources and real recognition - including programmes such as the Imagine. Change. Awards, where colleagues celebrate each other's achievements.

We are an equal opportunities employer

We believe that diverse perspectives make us stronger, and we welcome applications from people of all backgrounds, identities, and experiences. Our hiring decisions are based on skills, experience and potential, and we are committed to creating a fair and inclusive recruitment process. If you require any reasonable adjustments at any stage of the recruitment journey, please let us know and we will support you to bring your best self forward.

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