Specialist: Procurement and Sustainability- Kia South Africa (Pty) Ltd - Kia Importer Head Office

Job Description: Specialist - Procurement and Sustainability

The Specialist: Procurement and Sustainability plays a major role in the identification, development and execution of spend opportunities to entrench savings and cost efficiencies for the business, as well as driving Kia’s Sustainability and BEE goals and objectives.

The emphasis is on minimising waste while maximising cashflow and ensuring that all Procurement governance and compliance protocols are adhered to in engagement with all relevant stakeholders. This is a Junior Management position.

Key Responsibilities

Procurement

• Collaborating closely with the various Importer and Finance teams to optimise the cost base within the Kia SA
• Identify various spend optimisation opportunities through sourcing capabilities, strategizing and negotiating with suppliers in order to acquire the most cost-effective deals and to reduce procurement expenses
• Identify, benchmark and evaluate new suppliers, while verifying that they are a legitimate businesses who comply with all local laws, meet our quality standards and provide value for money
• Improving efficiencies in the ordering of necessary goods and services
• Ongoing review and testing existing suppliers to determine opportunities, potential risks and terminations as required
• Analysing, tracking and reporting key functional metrics to reduce expenses and improve effectiveness on a monthly basis across the Importer and Dealer expense base and share with the Kia Executive Team as required
• Provide insightful and meaningful Procurement spend and analytical reports to the business, on which strategic decisions can be made
• Working collaboratively with other departments i.e. Finance, HR, IT, etc. as required on proactive expense management and savings opportunities

Governance and Compliance

• Promote and support a culture of compliance throughout the organisation to embed this into day-to-day operations
• Ensuring a robust and efficient process is maintained to vet, review and onboard new suppliers, mitigating any potential fraud or compliance risks
• Identify any Procurement, supplier or related compliance matters that require action and follow-up
• Monthly reporting and review of compliance related matters as required

BBBEE (Preferential Procurement)

• Identifying suppliers who are BEE Compliant to meet Motus Group targets
• Ensuring the maintenance of a BEE Compliant Supplier database to submit to Motus Group on a regular basis
• Collaborating with Importer and Retail Finance teams to ensure timeous and accurate BEE data capturing for monthly reporting and gathering of BEE certificates, while identify BEE spend gaps and opportunities
• Partnering with various internal stakeholders and BEE pillar owners to ensure understanding of the BEE targets
• Facilitating training sessions and workshops on BEE legislation, practices and policies for Kia employees via the Motus Group BEE team
• Partner with the HR team on the consolidated BEE monthly reporting framework for submission to the Motus Group BEE team

Sustainability

• Monitoring the Kia SA’s sustainability performance, especially on water, fuel and electricity on a monthly basis
• Identifying areas where Kia SA can lessen its environmental impact and promptly address an environmental matter requiring attention
• Collaborating with Importer and Retail Finance teams and Motus Group Sustainability team to ensure timeous and accurate Sustainability data capturing for monthly reporting
• Assist in the preparation of the Sustainability data pack for the Financial Risk Review Committee (FRRC) quarterly meetings, including the compilation of commentary on tracking against targets and Sustainability strategies for Kia
• Provide monthly Sustainability reporting updates to the Executive: People & Procurement, identifying gaps and areas of improvement in reporting across the Importer and Retail Finance teams

Qualifications and experience

• Relevant Post graduate university degree in Procurement and Supply Chain Management, or similar business-related degree.
• CIPS qualification or studying towards completion of a CIPS and Member, Charted Institute of Procurement and Supply (CIPS) qualification highly advantageous
• At least 2-3 years’ experience in a Procurement or Supply Chain/Logistics role
• Basic understanding of Procurement and Strategic Sourcing fundamentals

Key Skills and Behavioural competencies

• Basic understanding of Procurement and Strategic Sourcing fundamentals
• Highly ethical, operating with an unquestionable level of integrity in all aspects
• Aptitude in decision-making and working with numbers
• Highly energetic and resilient to fast paced environment, whilst being assertive to promote a compliant culture
• Proactive with high level of multi-tasking and time-management skills and the ability to prioritize tasks
• Highly professional, organized and detail-oriented, driven to execute and deliver results
• Excellent analytical and problem-solving skills, with an advanced level of proficiency in Excel
• Ability to make informed decisions from analytical data and present that to the Executive team for implementation
• Highly process oriented, with focus on implementing efficiencies and compliance elements to end to end processes
• Ability to collaborate and partner closely, while building effective relationships across various levels in the business

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