Office Coordinator

Office Coordinator job vacancy in Cape Town.

Our client is seeking an experienced and organised Office Coordinator to oversee the day-to-day administration and coordination of their Cape Branch.

This is a hands-on role combining office administration, financial administration, staff coordination, stakeholder communication, reporting and general branch support within a community-focused organisation.

The role offers flexible working hours, with working times varying according to operational requirements.

Typical working hours will be 8:00am-2:00pm or 10:00am-4:00pm, with some Saturdays required.

Minimum Requirements:

• Matric
• Qualification in Management, Leadership and/or Office Administration.
• Previous office administration or coordination experience.
• Valid driver's licence - essential.
• Strong Microsoft Word, Excel and PowerPoint skills.
• Fluent in English and Afrikaans.
• Experience with financial administration, banking and reconciliations.
• Strong organisational and communication skills.
• Comfortable working some Saturdays.

Key Responsibilities:

• Coordinate the day-to-day administration and operations of the branch.
• Coordinate staff meetings, check-ins, leave and performance discussions.
• Prepare monthly branch and annual reports.
• Manage petty cash, banking, EFTs, payments and reconciliations.
• Assist with budgets, audits and general financial administration.
• Liaise with government departments and external stakeholders.
• Coordinate meetings, events, support activities and fundraising initiatives.
• Maintain branch databases, inventory and office records.
• Coordinate volunteers and retail/shop administration.
• Provide professional support to clients, members and visitors.
• Manage general office correspondence, telephone calls, filing and documentation.

Key Competencies:

• Professional and responsible approach.
• Strong administrative and organisational ability.
• Financially astute and detail-oriented.
• Excellent communication and interpersonal skills.
• Able to work independently and take ownership.
• Compassionate and comfortable working with people from diverse backgrounds.
• Strong multitasking and problem-solving ability.
• Confident dealing with people and handling day-to-day branch matters.

Advantageous:

• NGO/NPO experience.
• Fundraising and/or awareness experience.
• Experience within a community-focused or support organisation.

#J-18808-Ljbffr