Senior Secretary to Human Resource Manager

Provide secretarial and administrative support service to the manager and section by:

• Managing and scheduling Human Resource (HR) Manager's diary, calendar, appointments, and meeting schedules.
• Compiling and maintaining a daily action list to track progress on tasks, outstanding actions, and follow-ups.
• Acting as a communication link between the HR Manager's office and employees within the department.
• Assisting and coordinating activities.
• Monitoring compliance requirements and sending reminders.
• Recording and distributing meeting minutes and tracking actions arising from meetings.
• Coordinating visitor arrangements, including meeting logistics, refreshments, and catering.
• Assisting the Communications and Stakeholder Management team during events and stakeholder engagements.
• Ensuring compliance within Human Resource Department adhering to policies and procedures

Process data from information system by:

• Assisting with administration, quality compliance, and following up on audit findings.
• Creating and maintaining live trackers and spreadsheets to monitor employee compliance and outstanding actions.
• Compiling management presentations and sourcing information from various departments.
• Preparing reports for management review.
• Drafting formal correspondence, including memos, letters, meeting invitations, and departmental communications.

Minimum Qualification Requirements:

• NCV4/NSC3/Grade 12 at NQF4 with 120 points credits
• Two years related minimum experience in Secretarial administration

Competencies required:

• Behaviour (Politeness, Promptness, Energetic, Self-starter, Assertive, Telephone Etiquette)
• Leadership (Team player)
• Knowledge (Knowledge of ESKOM's policies & procedures)
• Skills (Computer Literacy, Administration skills, Communication skills, Sound interpersonal skills, Negotiation skills, Liaising skills)

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