Senior Secretary to Maintenance Manager

Provide secretarial and administrative support service to the manager and section by:

• Manage and maintain the manager's diary, appointments, and meeting schedules.
• Coordinate and arrange meetings, including preparing agendas and taking minutes
• Screening and keeping a record of the manager's appointments Coordinate travel arrangements, accommodation bookings, and logistics when required.
• Maintain confidential records and ensure the security of sensitive information.
• Prepare, type, proofread, and distribute correspondence, reports, and presentations.
• Assist with contract administration, document tracking, and record keeping.
• Perform any other duties assigned by management within the scope of the position.

Provide a one stop customer /client service by:

• Monitor and follow up on action items arising from meetings.
• Liaise with internal and external stakeholders on behalf of the department.
• Receive, screen, and direct telephone calls, emails, and visitors appropriately.

Provide a general office administrative function by:

• Provide general administrative and secretarial support to the department.
• Manage office supplies and ensure the availability of administrative resources.

Process data from information system by:

• Maintain an efficient filing and document management system, both electronic and manual. Compile monthly, weekly, and ad hoc reports as requested.

Minimum Qualification Requirements:

• NCV4/NSC3/Grade 12 at NQF4 with 120 points credits
• Two years related minimum experience in Secretarial administratio

Competencies required:

• Behaviour (Politeness, Promptness, Energetic, Self-starter, Assertive, Telephone Etiquette
• Leadership (Team player)
• Knowledge (Knowledge of ESKOM's policies & procedures)
• Skills (Computer Literacy, Administration skills, Communication skills, Sound interpersonal skills, Negotiation skills, Liaising skills)

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