Part-Time Administrator

South Africa, South Africa

Hours: 20 hours per week, spread across 4 days (5 hours per day) Salary: Dependent on experience Job Type: Part-Time, Permanent Location: Remote from South Africa

About the Role

We are recruiting on behalf of an established and growing business seeking a reliable, organised and detail-oriented Part-Time Administrator to support its day-to-day administrative activities.

This is a varied position, ideally suited to someone who enjoys keeping records organised, working with spreadsheets and ensuring information is accurate and up to date.

The successful candidate will be responsible for maintaining records, monitoring expenditure, updating internal systems and highlighting any discrepancies or upcoming deadlines.

The role will initially focus on vehicle administration, fuel monitoring and general record-keeping, with additional administrative responsibilities introduced over time.

Key Responsibilities

General Administration

• Maintaining accurate and organised records using spreadsheets and internal systems.
• Updating information and ensuring records are kept up to date.
• Monitoring expenditure and identifying any unusual changes or discrepancies.
• Providing regular updates to management.
• Assisting with additional administrative tasks as required.

Vehicle & Fuel Administration

• Recording and monitoring weekly fuel expenditure across company vehicles.
• Identifying unusual changes in fuel consumption and reporting these to management.
• Adding and updating vehicle information on an internal fleet management system.
• Monitoring upcoming MOTs, servicing, road tax, and maintenance requirements.
• Recording vehicle repairs, maintenance work and associated costs.
• Ensuring vehicle records are accurate and easily accessible.

Equipment & Stock Records

• Maintaining records of equipment and protective clothing issued to employees.
• Recording dates of issue, replacements and associated costs.
• Keeping information organised within a central record-keeping system.
• Assisting with monitoring equipment usage and expenditure.

About You

• The ideal candidate will be an organised and dependable administrator with excellent attention to detail.
• Previous experience in an administrative role.
• Good working knowledge of Microsoft Excel and general computer systems.
• Strong organisational skills and attention to detail.
• Comfortable working with figures and maintaining accurate records.
• Ability to identify discrepancies and raise concerns when necessary.
• Ability to work independently and manage daily tasks efficiently.
• A reliable, methodical, and proactive approach to work.
• Experience in fleet administration or vehicle management would be beneficial but is not essential, as training will be provided.

Additional Information

This is an excellent opportunity for an experienced administrator looking for a consistent part-time position within an established and growing business.

The role offers a varied workload, a supportive working environment, and the opportunity to take on additional administrative duties as the position develops.

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