Event Catering Coordinator - Pretoria

About the Role

Our client, a premier catering service provider in Pretoria, is seeking an organized and client-focused Event Catering Coordinator. This hybrid role requires a proactive individual who can manage client inquiries, plan event logistics, and oversee the seamless execution of catering services. You will be the primary point of contact for clients, guiding them through menu selection, venue coordination, and all other aspects of their event. This position demands excellent communication skills, meticulous attention to detail, and the ability to thrive in a dynamic, fast-paced environment. You will work closely with the culinary team, event staff, and vendors to ensure every detail is managed effectively, providing a memorable experience for clients and their guests. The coordinator will split their time between remote administrative tasks and on-site event supervision, offering a balanced work experience. Our client values professionalism, creativity, and a dedication to exceeding client expectations. This is an excellent opportunity for someone looking to grow their career in event management and catering.

Key Responsibilities

• Coordinate all aspects of event catering, from initial client consultation to post-event follow-up.
• Develop detailed event proposals, including menus, timelines, and budgets, tailored to client needs.
• Liaise with clients to understand their requirements, preferences, and dietary restrictions.
• Manage event logistics, including staffing, equipment rental, venue setup, and transportation.
• Collaborate with the culinary team to finalize menus and ensure accurate food production.
• Conduct site visits and venue assessments to ensure suitability for catering services.
• Supervise on-site event execution, ensuring smooth service delivery and client satisfaction.
• Handle client inquiries and resolve any issues or concerns promptly and professionally.
• Maintain accurate client records and event documentation.
• Build and maintain strong relationships with clients, venues, and suppliers.

Requirements

• Proven experience as an Event Coordinator, Catering Manager, or similar role.
• Excellent organizational and time management skills with the ability to manage multiple events simultaneously.
• Strong communication, interpersonal, and customer service skills.
• Proficiency in event planning software and MS Office Suite.
• Ability to work a flexible schedule, including evenings and weekends as needed for events.
• Adept at problem-solving and adapting to unexpected situations.
• Understanding of catering operations and food service standards.
• A valid driver's license and reliable transportation for site visits.
• Experience in a hybrid work model is a plus.
• A passion for creating memorable events and exceeding client expectations.

Benefits

• Competitive salary and potential for performance bonuses.
• Health and wellness benefits package.
• Opportunities for professional development and training in event management.
• Employee discounts on catering services.
• Exposure to a variety of unique and exciting events in Pretoria.
• A supportive and collaborative team environment.
• Mileage reimbursement for work-related travel.
• Paid time off and holidays.

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