Event Coordinator - Virtual & Hybrid Events

About the Role

Our client is seeking a dynamic and organized Event Coordinator to manage a diverse range of virtual and hybrid events. This role offers a hybrid working arrangement, with a mix of remote flexibility and on-site support required occasionally at our East London venue. You will be responsible for the planning, execution, and post-event analysis of conferences, meetings, and special functions. The ideal candidate will have a flair for creativity, excellent logistical skills, and a proven ability to manage multiple projects simultaneously in a fast-paced environment. You will work closely with clients and internal teams to ensure seamless event delivery, exceptional guest experiences, and achievement of event objectives. Your expertise in managing both online and blended event formats will be key to success.

Key Responsibilities

• Plan and execute virtual and hybrid events from concept to completion, including venue selection (for hybrid components), vendor management, and technical coordination.
• Develop event budgets and manage expenses, ensuring cost-effectiveness and profitability.
• Coordinate event logistics, including scheduling, speaker management, registration, and attendee communication.
• Liaise with clients to understand their event objectives and ensure all requirements are met.
• Manage online event platforms, ensuring smooth technical execution of virtual components.
• Develop engaging content and promotional materials for events.
• Oversee on-site event operations during hybrid events, ensuring smooth execution and attendee satisfaction.
• Conduct post-event evaluations, gathering feedback and preparing comprehensive reports on event success.
• Build and maintain strong relationships with vendors, suppliers, and venue partners.
• Stay updated on the latest trends and technologies in event management, particularly for virtual and hybrid formats.

Requirements

• Proven experience as an Event Coordinator or in a similar role, with specific experience in managing virtual and hybrid events.
• Strong understanding of event planning processes, logistics, and vendor management.
• Proficiency with virtual event platforms (e.g., Zoom, Hopin, Bizzabo) and event management software.
• Excellent organizational, time management, and multitasking skills.
• Strong communication, negotiation, and interpersonal abilities.
• Creative thinking and problem-solving capabilities.
• Ability to work under pressure and meet tight deadlines.
• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Must be legally authorized to work in South Africa.

Benefits

Our client offers a competitive contract rate and the opportunity for ongoing work based on performance. You will gain valuable experience managing a diverse portfolio of events. The hybrid work model provides flexibility, allowing for a good work-life balance. This role is based in East London , offering a stimulating and collaborative environment. You will have the opportunity to work with a variety of clients and contribute to the success of memorable events.

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