Marketing Assistant

• Are you highly organised, detail-oriented, and passionate about keeping projects and processes running smoothly? Our client is seeking a proactive Marketing Assistant to provide essential administrative and coordination support within a busy marketing department.

Minimum Skills and Requirements:

• Completed Degree or Diploma in Marketing, Communications, Business Administration, or a related field
• 2+ years in the role of marketing assistant, coordinator, or office administrator
• Strong organisational skills with high level attention to detail
• Proficient in the use of Microsoft Office and marketing platforms
• Strong written and verbal communication skills
• Previous experience in marketing would be highly advantageous

Duties and Responsibilities:

The successful candidate would be required but not limited to;

• Maintain marketing filing systems, shared folders, and departmental documentation
• Assist with marketing calendars, activity schedules, and project trackers
• Manage marketing databases, contact lists, and distribution lists
• Provide general administrative support to the marketing team
• Monitor shared inboxes and direct enquiries to the relevant stakeholders
• Manage marketing resources and content libraries
• Assist in resolving customer service and order-related queries by liaising with internal departments
• Submit monthly advertising and marketing invoices, including social media advertising expenses, to the Accounts Department

Product and Sample Coordination

• Coordinate product samples for influencers, media partners, suppliers, and internal stakeholders
• Track sample requests, dispatches, and inventory levels
• Maintain accurate records of promotional product allocations
• Arrange courier collections and deliveries

Supplier and Purchase Administration

• Raise purchase orders and obtain quotations when required
• Assist with supplier onboarding documentation and record keeping
• Track invoices and ensure supporting documentation is complete
• Follow up on outstanding supplier information, approvals, and documentation

Event and Activation Support

• Assist with event planning logistics and administration
• Coordinate venues, attendee lists, catering, travel arrangements, deliveries, and related requirements
• Support post-event administration and reporting
• Process product requests and coordinate logistics for influencer and ambassador programmes

Retail and Trade Marketing Support

• Assist with store check administration and reporting
• Compile retailer and promotional information as required
• Coordinate the submission of retailer marketing assets and supporting documentation
• Maintain promotional calendars and activity trackers