Caretaker : Halls (Pine Valley) : (REF : COM 111)

Job title : Caretaker : Halls (Pine Valley) : (REF : COM 111)

Job Location : Western Cape,

Deadline : October 24, 2025

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Salary :   R 174 862.03 per annum (Post Level T6 of a Grade 4 Municipality)

Requirements :

Grade 12

Computer literate (MS Applications)

2 Years of relevant experience in a similar environment.

A valid Code EB Drivers' licence

Good human relations, interpersonal, and communication skills.

Ability to give attention to detail and ability to work under pressure.

High level of responsibility and ability to handle conflict.

Must be fit and healthy to carry out duties.

Good eyesight, hearing, and speech ability, and must be mentally fit and able to do the work.

Ability to move, lift, and carry reasonable weights with respect to furniture during cleaning operations.

Fluent in at least 2 of the 3 languages spoken in the Western Cape, Afrikaans, English, or IsiXhosa.

Please note :  A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties :

Receive instruction from the immediate superior on bookings scheduled for the hire of the Hall

Verify that all requirements for the preparation of the Hall have been received

Issue instructions to the immediate subordinates to commence with preparations after ensuring the Hall has been cleaned

Complete a checklist of various items of importance to be in a good functional condition

Report any visual damage found after functions to the immediate superior to be deducted from deposits

Keep a record of all assets in the Hall and provide statistics to the immediate superior for budgetary reasons

Ensure that all monies have been paid by lessees before allowing function preparations to continue

Conduct inspections of the Hall prior to functions with the person renting the Hall prior to handing over the Hall

Conduct a follow-up inspection upon receiving the Hall back

Report any breakages found after functions to the immediate superior for further action

Check all the items in the Hall and toilets to be in good working order

Inform the immediate superior of any maintenance or repair work to issue Instructions for repairs and maintenance to be carried out

Conduct checks to ensure the outside area surrounding the hall is well-maintained and free of litter

Liaise with the immediate superior regarding functional feedback and solving problems

Discuss function requirements with private persons, organizations, and instances renting the Hall

Provide information regarding requirements from the Council for booking of the Halls

Discuss the available equipment with Lessees and stipulate the conditions attached to it

Liaise with subordinate staff regarding preparations to be carried out

Communicate information to people making enquiries about leasing the Hall for functions

Keep and maintain a filing system for all application forms for Hall rent

Ensure that all monies due have been fully paid for the rent of the Hall

Compile and submit reports on the functional operations carried out at the Hall

Sign the rental funds and submit them to the immediate superior to allow / disallow the refunding of deposits

File all correspondence for easy reference and possible future use

Reply to the immediate superior on any written queries and complaints received

Give instructions to the Worker to carry out cleaning and maintenance duties at the Halls

Inspect the stacking of tables and chairs to ensure It is safe and neatly stacked

Check on areas inside the Hall parameters for papers and cleaning work, and request the subordinate to perform the actions of cleaning and maintaining the grounds

Refer all leave applications to the immediate superior for consideration and possible temporary replacements

Ensure that subordinates are well-informed and understand the instructions given

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