Administrative Assistant – Bookkeeping Focus - 47667417213

Administrative Assistant – Bookkeeping Focus

Location : Remote (South Africa preferred for UK time zone alignment)

Compensation : USD $1,000-$1,300 / month (final offer at the client’s discretion based on interview result, skills, and experience)

Industry : Food Service / Catering

Schedule : Full-time, 40 hours / week, core hours aligned to UK business hours, Monday-Friday

About The Company

This is a UK‑based catering and food service business operating under a parent company. Orders currently arrive via email and are processed into Square and Xero. The business is building its first dedicated administrative function to streamline order processing, invoicing, and light bookkeeping so the founder can focus on operations and growth.

Role Overview

This role combines administrative support and light bookkeeping. Responsibilities include booking and processing customer orders, maintaining accurate records in Square and Xero, generating invoices, responding to customer queries, and assisting with credit control. You will also maintain internal spreadsheets and prepare administrative documents and reports. Accuracy, reliability, and responsiveness are critical in this junior‑to‑mid‑level position.

Key Responsibilities

Order Processing & Customer Communication

• Book in and process customer orders received via email
• Enter orders into Square using established templates
• Send templated order confirmations and follow up on missing details
• Capture dietary requirements (e.g., vegan, nut‑free) accurately
• Respond to customer queries via email and maintain a clear record of communications

Invoicing & Basic Bookkeeping

Internal Reporting & Admin

Tools You Will Use

Required Experience & Skills

Nice to Have

Why Join

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