Logistics And Admin Coordinator

Reference : DBN

• LP-1A global logistics leader based in Johannesburg is seeking a Logistics and Admin Coordinator on a 6-month fixed-term contract to support business operations by accurately capturing and managing multimodal projects in the ERP system.

Duties & Responsibilities

The role includes performing due diligence to ensure project validity and quality, overseeing projects from initiation to completion, and coordinating with business units and service providers to ensure financial commitments are met. Key Responsibilities : Review sales quotes & associated PnL to identify : Which company entity will invoice customerLegal entity to be invoicedConfirm customer is LYC approved in the ERPProject marginAnticipated project volumeCustomer invoice currencyVendor invoice currenciesManage each project in ERP : Accurately & timeously setup the project in the ERPAccurately & timeously capture truck details in the ERPUse correct charge codes in ERP for costs and servicesReview tracking reports for project completenessObtain PODs from Operator and undertake a validity check to ensure system tonnages and PODs alignConfirm vendor services rendered in order to issue the Settlement Proposals to VendorManage documented audit support for charges outside of the Quote and PnLUpdate and maintenance of share point dashboards and project folderPrepare invoicing documentation pack as per Customer MatrixManage project claims in the business systemReporting : Undertake project margin analysisUndertake project volume analysisSHEQ : Understand and adhere to the SHEQ Policy within logistics and administrative processes.Ensure logistical and administrative documentation (e.g., shipping records, schedules) complies with SHEQ procedures and is properly controlled.Report any SHEQ non-conformities in logistics operations to the Regional Commercial Manager.Support SHEQ objectives by ensuring efficient and safe administrative support.Participate in SHEQ training and cooperate with audits by providing relevant recordsRequirements : Qualification in Finance or Logistics preferredProcess orientated with a good attention to detail with ability to work in fast changing environment;Must be able to work under pressure and adhere to aggressive deadlinesStrong problem-solving skillsStrong MS Excel skills essentialExperience in freight forwarding beneficialExperience with Navision and Qlikview beneficial;Fluent in English (read / write / speak)Should you not receive a response within the next 2 weeks, please consider your application unsuccessful.

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