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Internship (40 hours per week) (Contract Appointment : 2 years) (15 positions) Job ID : 6242
University of the Free StateZA10 days ago
Job descriptionAssist in data entry, documentation, and processing of student records across the five sub-departments. Provide general support for various student academic services such as enrolment and academic record maintenance. Support the communication operations of the department with students via email, phone, or in person regarding administrative queries. Support the Enrolment Administration sub-department with the admissions process for all faculties. Assist in the operations related to student enrolment for new and returning students. Help in maintaining admission-related records of students. Assist in maintaining accurate student academic records, transcripts, and certificates in the system. Support the preparation of academic progress reports and identify students eligible for qualification awards. Help in the operation of the examination processes and assist during examination periods. Assist in preparing for graduation ceremonies, including verifying graduation information. Assisting in any graduation-related activities as instructed. Assist with scheduling processes for class and examination timetables in PeopleSoft Campus Solutions. Provide support for the coordination of academic venue bookings and curriculum data management. Ensure adherence to policies, procedures, guidelines, and decisions to guarantee compliance. Keep up to date with changes in protocols and processes to ensure compliance. Work closely with relevant divisions to keep up to date with developments. Keep up to date with national and institutional changes in protocols and processes and ensure compliance in line with role specifications. Verify the accuracy and completeness of documents submitted for processing. Quality assurance of documents (transcripts etc) and responses received from the various offices to ensure the correctness thereof before signing off / providing feedback to the requester. Ensure that the query is resolved and that the customer / stakeholder has received feedback or update. Support data validation and reconciliation processes to identify and resolve discrepancies in student records and transcripts (students and academic data). Monitor data entry and record-keeping practices to maintain data integrity and quality across all student administration activities. Coordinate with relevant stakeholders to resolve data quality issues and ensure proper documentation and reporting. Participate in quality assurance workshops, meetings, and training sessions to advocate for quality standards and promote a culture of continuous improvement. Participate in training sessions and development opportunities offered within SAS to enhance knowledge and skills in academic administration. Attend departmental and divisional meetings to gain insight into the strategic functioning of the department. A National Diploma / Advanced Certificate on NQF Level 6 in one of the relevant fields related to the duties set out above (Administration / Office Administration / Administrative Management / Public Management / Business Management / Business Administration / Communication / Public relations / Computer sciences / Computer Information systems / Data Management / Project Management). Basic computer literacy (Microsoft 360 and related Microsoft software). Administrative / Management jobs
Job title : Internship (40 hours per week) (Contract Appointment : 2 years) (15 positions) Job ID : 6242
Job Location : Free State,
Deadline : October 19, 2025
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