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Project Administrator

Project Administrator

DatacentrixZA
9 days ago
Job description

Job title : Project Administrator

Job Location : Gauteng, Deadline : January 10, 2025 Quick Recommended Links

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  • We are seeking a detail-oriented and proactive Project Coordinator for a 12-month contract with a key player in the financial services industry.
  • In this role, you’ll support the Project Management Office (PMO) by ensuring effective coordination and compliance across all project phases.
  • If you’re a strong communicator, highly organized, and a team player with a focus on quality, we want to hear from you!

Requirements

  • A higher certificate (NQF5) in Project Administration or Project Management
  • CAPM certification
  • Agile certification
  • A minimum of 8 years' experience in a project administration environment
  • Experience in cost management, contract and service management
  • Exposure on a complex, multi-dimensional project
  • PowerPoint and presentation skills
  • Proven exposure to agile project implementation

    • Responsibilities

  • Documentation Management : Assist in compiling and maintaining mandatory project documents, including project charters, business cases, project plans, and change requests, ensuring compliance with PMO standards and procedures.
  • Reporting and Communication : Collate and manage project information and reports, ensuring stakeholders are informed of project status. Liaise with internal and external stakeholders to maintain effective communication throughout the project lifecycle.
  • Schedule Maintenance : Maintain project schedules, highlight deviations, and assist in planning adjustments to ensure adherence to timelines.
  • Repository Management : Maintain internal and external project document repositories, ensuring accessibility and availability for audit purposes.
  • Quality Assurance : Perform quality assurance on project artefacts to ensure compliance and accuracy.
  • Meeting Coordination : Schedule meetings, consolidate materials, take minutes, and log action items for follow-up. Act as the secretariat for Steering Committee meetings.
  • Risk and Issue Management : Record, update, and maintain logs for lessons learned, risks, issues, and actions to support risk management efforts.
  • Project Support : Document and track project activities in the absence of the Project Manager to ensure continuity.
  • Financial Coordination : Maintain financial records, track payments, liaise with vendors, and collaborate with the finance team to ensure timely processing of invoices. Conduct budget monitoring, reporting, and forecasting activities.
  • Event Coordination : Organize and manage project events to ensure smooth execution and alignment with project objectives.
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