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Assets and Contract Management Specialist REF No : SCM : 34 / 2024

Assets and Contract Management Specialist REF No : SCM : 34 / 2024

MICT SETAZA
21 days ago
Job type
  • Full-time
Job description

Job title : Assets and Contract Management Specialist REF No : SCM : 34 / 2024

Job Location : South Africa, Deadline : January 10, 2025 Quick Recommended Links

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MINIMUM REQUIREMENTS

  • Minimum of a bachelor’s degree in supply chain management / Procurement / Logistics / Purchasing (NQF 7) or equivalent.
  • Valid CIPS accreditation will be an added advantage.
  • Minimum of 3- 5 years’ experience in procurement or sourcing processes.
  • Minimum of 3- 5 years’ experience in Contract Management.
  • Minimum of 3- 5 years’ experience in Asset Management.
  • Must be confident in handling multiple contractual agreements.
  • Sound knowledge contract law or risk management.
  • Good knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
  • Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
  • Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.
  • ERP system
  • Other requirements : Updating detailed schedules including annual assets additions and disposals.

    • ROLES AND RESPONSIBILITIES

    Strategic Planning

  • Assist in the planning of the demand for goods / services in terms of SCM regulations.
  • Provide comparative price analysis based on previous data and total cost of ownership analysis for new contracts.
  • Keep abreast of changes in legislations.

    • Asset Management

  • Assist in maintenance of the asset administration system as per PFMA, policies and procedures.
  • Assist in maintaining asset registers, including acquisitions, maintenance management, transfers, valuations and safeguard assets.
  • Conduct asset verification, investigate, Resolve assets discrepancies and report on variances.
  • Report on asset management information as required to internal and external stakeholders.
  • Compile asset disposal reports and request for approval
  • Ensure that assets have identification tags.
  • Maintain record keeping of capturing transferred, donated and or disposed assets for accurate reporting.
  • Support bid specification committees on ad hoc basis
  • Adherence to the PFMA requirements on all asset management aspects.

    • Contracts Management

  • Engage and Support contract managers across multiple projects.
  • Facilitate engagement between supplier and end users on contract matters
  • Conduct compliance checking of contracts and record contracts on the contracts register to ensure compliance with the SCM policy,
  • Maintain and update the contract register
  • Facilitates contract amendment and ensure that changes to the contract are agreed and implemented by both parties
  • Notify and assist end user about contracts termination, renewal, extensions, and variations where required
  • Monitor contracts spending against service level agreement.
  • Facilitate drafting of contracts as required for approval and signing between the MICT SETA and service provider’s milestones.
  • Ensure that contracts are in compliance with Public Finance Management Act and other MICT SETA requirements and risk protocols
  • Provide Supplier performance history and contracts close-out report.

    • Stakeholder Management and Relations

  • Ensure that all vendor and contract queries, are resolved or escalated accordingly.
  • Build and maintain sustainable stakeholders’ relationships through interactions, consultations and communication.
  • Negotiate with relevant suppliers to meet quality, delivery and cost objectives.
  • Provide advocacy on tender and contracts management related matters to relevant stakeholders.

    • Risk and Compliance

  • Produce progress and information reports according to requirements and timelines.
  • Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
  • Ensure implementation of risk remedial actions.
  • Manage the filing, storage and security of documents.

    • Financial Management

  • Facilitating of negotiations process with potential service provider
  • Ensure the SCM system is cost effective and implement process to mitigate a potential fruitless wasteful, irregular and unauthorised expenditure.
  • Perform miscellaneous job-related duties as assigned
  • Monitor expenditure as per SLA
  • Store Keeping / Procurement  jobs