Executive Assistant / Chief Of Staff -43423487271

Executive Assistant / Chief Of Staff -

Location : Remote (South Africa or Latin America preferred)

Compensation : $2,500 - $3,000 USD / month (depending on experience)

Industry : Marketing / Communications

Schedule : Full-Time, flexible with overlap to Pacific Standard Time (minimum 2-4 hours daily overlap)

About The Role

We are seeking a highly organized Executive Assistant to serve as a trusted proxy for the Founder of a fast-growing marketing and communications agency. This role goes beyond traditional executive support — while calendar, scheduling, and day-to-day management will form the foundation, you’ll also act as an operational partner, ensuring clients are onboarded smoothly, teams stay aligned, and business operations run efficiently. You will be the person who keeps the executive’s priorities moving forward, often acting on their behalf with both clients and internal teams. It’s an ideal opportunity for someone who thrives in a dynamic, entrepreneurial environment and wants to grow into broader operations or Chief of Staff responsibilities.

Responsibilities

• Executive Support : Manage the Founder’s calendar, appointments, and daily priorities.
• Prepare agendas, handle follow-ups, and ensure commitments are tracked and met.
• Coordinate travel and logistics for both virtual and in-person meetings.
• Act as a direct extension of the executive, representing them in communications and keeping tasks on track.

Operations & Coordination

What We’re Looking For

Strong organizational and multitasking ability.

Why Join Us

Note : This description reflects the current responsibilities and qualifications and may be updated as the role evolves.

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