Buyer

# BUYERJOB TITLE : BUYER CONTRACT TYPE : PERMANENT JOB GRADE : COMPETITIVE SALARY ALIGNED TO NHBRC SALARY GRADES REPORTING TO : SPECIALIST : ACQUISITIONS MANAGEMENT LOCATION : HEAD OFFICE, SUNNINGHILL. KEY DELIVERABLES : The role of the Buyer SCM is to manage and controls the daily operations of the purchasing and procurement process on the ERP system and also to ensure the efficient and compliant execution of required services at business unit level and all other activities involving SCM are conducted duties in accordance with National Treasury standards, regulations and relevant prescripts.

Provides advice in accordance with the organisation's supply chain management policies, procedures and systems.

Monitors and reports as appropriate to assist in ensuring the best value outcomes for the organisation in the procurement of goods and services. The Individual will primarily be responsible for, but not limited to the following :

• Receive and assess RFQ request to determine the nature of request.
• Prepare and edit specifications / TOR / scope of work and compilation RFQ documents.
• Submit RFQ to service providers.
• Ensure RFQ request are responded to within stipulated time frames.
• Evaluate suppliers based on SCM policies.
• Prepare SCM approval documentation.
• Provide administrative support to the Supply Chain Management unit.
• Provide support and assistance to business sections / units to complete proper specifications.
• Advertise and monitor the tender process to ensure that all Treasury Regulations and the Supply Chain policy and other government prescripts are followed.
• Administrate briefing sessions.
• Coordinate site visits.
• Manage receiving and opening of quotes.
• Run CSD reports to confirm bidder information.
• Develop an internal SCM checklist in accordance to Bid specification / terms of reference and conduct compliance check.
• Perform the procurement evaluation for the received quotes.
• Co‑ordinate the completeness of SCM documentation within the organization.
• Expediting of purchase orders placed.
• Attending to RFQ queries within 2 days.
• Process all documentation according to company policies and procedures as well as document control principles, within specified set time frames to ensure compliance.
• Manage the filing, storage and security of all the files completed.
• Ensure accurate record keeping of the completed files.
• Maintain records of all the requests that are completed and cancelled as a result of duplication.
• Compliance with SCM policies.
• Respond to Audit queries.
• Provide input into SCM policy and processes.
• Guide the business units on procurement processes.
• Compliance to treasury regulations.
• Reduce number of significant audit findings.
• Clean Audit report.
• Ensuring that suppliers get paid within 30 days window period from receipt of PO and signed off invoice.
• Build, support and maintain healthy diverse internal and external relations and implement remedial actions where required.
• Provide relevant support to stakeholders to ensure team objectives are achieved.
• Provide stakeholders with assistance as and when required and within own area of competence to assist in the achievement of team objectives.
• Guide and support business units regarding compliance to supply chain policies and procedures and treasury regulations.
• Follow up on CSD non-compliance and advise suppliers to rectify accordingly.

MINIMUM REQUIREMENTS

SYSTEM SKILLS

APPLICATION PROCESS

Applicants are informed that correspondence will be limited to short-listed candidates only.

If notification of an interview is not received within 1 month after the closing date, candidates may regard their application as unsuccessful.

Disclaimer : The National Home Builders Registration Council (NHBRC) will consider all applications in terms of its Employment Equity Plan.

The NHBRC reserves the right not to make an appointment.

Candidates will be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the National Home Builders Registration Council is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.

Apply for this position

#J-18808-Ljbffr