Training Administrator

Large Mining Company in development phase is seeking to appoint an experienced Training Administrator who will report directly to the Training Manager and will serve as a member of the Human Resources Team. Position will be based at our Mine Site situated in the Greater Tubatse area, within the Sekhukhune District Municipality, in Limpopo Province.

Responsibilities :

• Ensure capturing, monitoring and tracking of training, budgets and relevant administration requirements for legal reporting.
• Effective and efficient management of the central training administration.
• Organize and coordinate training sessions; reserve space for training, ensure that audiovisual equipment is available and operating, copy, and distribute materials such as handouts, and other similar details and tasks.
• Maintain a proper learning management database that tracks training expiry and requirement for refresher in line with licenses as well as job specific training.
• Print operator licenses and track expiry thereof.
• Maintain records of attendance and successful completion of training.
• Assist with the development and maintenance of the company training calendar. Track required initial and refresher training schedules.
• Participate in creating and implementing training programs.
• Maintain training records (e.g., trainee lists, schedules, attendance sheets). This shall include even those generated by external training providers on our employees.
• Create learners on the MQA SETA Management Information System and ensure they are registered and continuously capture achievement of learning outcomes of learners thus ensuring certification and completion against specific learning programmes.
• Follow-up with the MQA on certification approval of learners.
• Ensure Discretionary Grants Applications are made and followed-up for payments once learners are registered.
• Assist and contribute to the submission of the WSP / ATR annually.
• Assist with registration of Assessors and Moderators with the MQA.
• Communicate daily training pass-outs to line management.
• Constantly send professional reminder e-mails to management with an attachment of expiry training thus assisting the line management to release their employees to attend refresher training.
• Assist the training manager with a procurement plan for departmental items and in the main, stationery for the department.
• Assist the training manager with payment and tracking payment of all invoices that must be paid and also once they are paid and prepare monthly departmental procurement / expenditure report.
• Assist with the collaboration with management to gain knowledge of work situation requiring training for employees.
• Assist in the development of training matrix in line with training requirements for the mining industry to ensure a safe and effective and competitive work force.
• Assist with planning, developing and provision of training and staff development programmes.
• Assist with analysing training needs to develop new training interventions.
• Assist with development of new value-added training material.
• Assist with facilitation of relevant training interventions.
• Assist with the transfer of skills and knowledge.
• Assist with accurate assessment of skills, abilities, and knowledge to determine competence levels.
• Assist with assessment of trainees to measure progress and to evaluate effectiveness of training.
• Research and examine training products, review samples, demonstration, and website content, and suggest additions or enhancements of the company’s training library to the Training Specialist.
• Act as a point-of-contact for vendors and participants.
• Handle accounts receivable and ensure invoices are paid.
• Capture all training information and data as required.
• Submit reports on training activities and results.
• Assist with monitoring of training results and statistics.
• Recommend improvements or new programs.
• Resolve issues as they arise.
• Adhere to legal and reasonable instructions from the Training Manager, HR Superintendent, HR Supervisor and Mine Manager and other duly authorized persons upon request.
• Adherence to legislation, Standards Operating Procedure, Codes of Practice and Health and Safety policies and Procedures.
• Ensure employees and vendors follow established policies.
• Assist the training staff with their assigned duties.
• Administer and maintain files.
• Receive documents for disposal in terms of the National Archives Act.

People :

Manage performance against set targets and competencies :

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Experience :

Language Requirements :

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