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Administration Manager — Wynberg

Administration Manager — Wynberg

Time PersonnelCape Town, South Africa
7 days ago
Job description

REQUIREMENTS

  • Matric, relevant qualifications
  • Minimum 810 years of admin experience
  • Strong operational or logistical background, ideally from film production, hospitality, or event management
  • Proven ability to manage multiple moving parts with calm precision
  • Proficiency in Microsoft Office (Word, Excel, PPT) or Google Workspace
  • Familiarity with simple accounting processes and supplier management
  • Highly organised, runs a tight ship, tracks details without dropping the ball
  • Mature and emotionally intelligent, comfortable with responsibility and confidentiality
  • Flexible and adaptable, can shift gears between office and field environments
  • Practical and solutions oriented, finds a way to get things done
  • Disciplined and thorough, follows through, checks twice, and delivers on time
  • Calm under pressure, and when those around you are stressed
  • Handles deadlines and unexpected challenges with composure
  • Common sense
  • Build and maintain systems that allow for the clients work to thrive

DUTIES

Admin & Office Management

  • Manage all office operations, suppliers, subscriptions, and general upkeep
  • Oversee courier, deliveries, and logistics coordination
  • Handle staff leave schedules, HR administration
  • Manage insurance updates
  • Maintain digital filing systems, records, and databases
  • Manage cleaning staff, grounds person and suppliers
  • Manage maintenance schedule
  • Logistics & Field Support

  • Coordinate travel and accommodation logistics
  • Handle field cash, vouchers, tech, and equipment tracking
  • Support client immersion trips, client visits, and operational planning
  • Financial & Supplier Coordination

  • Support bookkeeper with invoices, payments, and supplier reconciliations
  • Manage business subscriptions and renewals
  • Assist with BEE compliance documentation
  • Operational Support

  • Assist with estimates, quotes, and costs
  • Support stock management for kitchen and field operations
  • Ensure insurance, compliance, and supplier documentation are current
  • Salary : R negotiable dependent on experience

    Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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    Administration Manager • Cape Town, South Africa

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